New

Administrative Assistant I

Spectraforce Technologies
United States, New Jersey, Avenel
Oct 29, 2026
Job Title: Administrative Assistant I Location: Westhampton, NJ 08060 Duration: 12 Months Schedule: Monday - Friday, onsite 8:00 AM - 4:30 PM with a 30-minute unpaid lunch, or 8:00 AM - 5:00 PM with a 1-hour unpaid lunch Interview Process: In-person interview required Job Summary: We are seeking a detail-oriented and highly organized Administrative Assistant I to support our Credit Department in a fast-paced business environment. This role requires exceptional attention to detail, strong organizational skills, and the ability to complete time-sensitive work accurately and efficiently. The ideal candidate will possess a customer-focused approach, excellent communication skills, and experience working with credit and collections processes in a business-to-business environment. Dress Code: Business Casual Jeans permitted if in good condition (no tears or holes) No graphic t-shirts Sneakers are acceptable Key Responsibilities: Review credit applications and new account setup documentation for completeness and accuracy. Establish customer account numbers within SAP and notify sales representatives of approved credit terms and conditions. Conduct credit investigations by contacting business references, credit bureaus, and financial institutions to evaluate customer creditworthiness. Create customer accounts for new and existing locations. Update customer master files and maintain accurate account information as directed by Credit Management. Maintain organized customer credit files and supporting documentation. Communicate professionally and effectively, both verbally and in writing, with internal and external customers. Provide status updates regarding customer credit files and account activity. Perform administrative and clerical duties to support departmental operations. Complete additional duties and special projects as assigned. Required Qualifications: High School Diploma or equivalent. Minimum of one (1) year of credit and collections experience with a manufacturer, distributor, or wholesaler extending commercial (business-to-business) credit. Experience working with SAP. Intermediate proficiency in Microsoft Word and Microsoft Excel. Familiarity with automated accounts receivable (A/R) software. Strong verbal and written communication skills. Ability to maintain strict attention to detail and accuracy. Experience filing and organizing documents in numeric order. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Top Skills Required: Strong organizational skills. Ability to work efficiently in a fast-paced, deadline-driven environment. Exceptional attention to detail with a focus on accuracy and timeliness. Preferred Attributes: Self-motivated and dependable. Strong problem-solving and analytical skills. Ability to work independently while collaborating effectively with team members. Professional customer service orientation and positive attitude. This position is ideal for a candidate who enjoys administrative work, has a strong background in credit operations, and thrives in an environment where accuracy, organization, and responsiveness are essential to success.