Why Pegasus?
Pegasus Support Services, LLC, founded in 2011, is headquartered in Woodstock, Georgia. Our company is dedicated to providing superior Logistics and Facilities operations and Maintenance support services to our customers. Our corporate culture emphasizes a commitment to providing our customers with a high level of reliable, high-quality customer service, diligent cost control, and continuous quality improvement. We achieve these goals by hiring and training the highest quality employees and by empowering them to "do the right thing" and to provide the customer with unparalleled support.
Proposal Coordinator (HYBRID) - Corporate Office - Woodstock, Georgia
Summary
The Proposal Coordinator is a member of the Business Development team and supports the full proposal lifecycle through final submission of compliant, polished, and on-time proposals. Reporting to the Director of Marketing, the Coordinator provides critical proposal production assistance by reviewing solicitation requirements, formatting and assembling proposal documents, producing graphics and layout elements, and ensuring compliance with solicitations. The position also supports upkeep of content libraries and collateral used across business development initiatives. In support of business capture, the position may assist with the development of marketing content and materials, routine social media and website updates, and planning and coordinating team participation in trade shows and events.
This is a hybrid position based out of the Woodstock, GA office, requiring a minimum of three days onsite per week.
Salary Range: $58,000-$72,000 base, commensurate with experience and design/graphics proficiency
Essential Duties and Responsibilities
- Coordination:
- Track proposal schedules and deliverable deadlines for assigned volumes, from kickoff through submission.
- Coordinate with subject matter experts and volume leads to gather content and confirm formatting is applied correctly.
- Maintain document version control and file organization in SharePoint.
- Compliance Review & Formatting:
- Review RFP, RFI, SOW, and PWS documents to identify formatting and submission requirements.
- Build and maintain compliance matrices cross-referencing requirements to proposal content.
- Conduct formatting and compliance quality checks prior to submission.
- Support the Director of Marketing in completing final compliance reviews.
- Document Formatting & Design:
- Format proposal volumes to meet solicitation-specified page limits, fonts, margins, and section requirements.
- Create and edit graphics, callout boxes, tables, and infographics within proposal volumes.
- Ensure visual consistency with brand guidelines across all proposal materials.
- Support document production tasks (printing, binding, electronic submission prep) as deadlines require.
- Administrative Volume Development:
- Assemble and maintain administrative proposal volumes.
- Prepare and verify bid response forms for accuracy, completeness, and compliance with signature, seal, and notarization requirements.
- Track and organize required forms and attachments per solicitation instructions.
- Collateral Support:
- Assist with event and trade show planning and coordination, including identifying relevant events, handling registration, coordinating material production, and managing shipping logistics.
- Perform routine social media and website updates.
- Maintain and update the past performance and capability statement library used across proposals.
- Coordinate with the marketing team to keep boilerplate content, resumes, and graphics assets current and ready for reuse.
- Support layout and design of capability statements, slicks, and other BD collateral as needed.
- Other duties, as assigned
Qualifications
- Required:
- 1-3 years experience in desktop publishing and proposal coordination.
- Strong proficiency in Microsoft 365 productivity tools, with advanced skills in Microsoft Word formatting (styles, templates, TOCs) and PowerPoint design.
- Experience using Microsoft 365 collaboration platforms, including Outlook, Teams, and SharePoint.
- Proficiency in Adobe Creative Suite.
- High attention to detail and strong organizational skills.
- Excellent written and verbal communication.
- Ability to manage multiple deadlines and competing priorities in a fast-paced environment.
- Preferred:
- Experience in government contracting or professional services.
- Familiarity with federal RFP/RFQ structures and compliance matrices.
- Working knowledge of Adobe InDesign or Illustrator specifically.
- Familiarity with APMP Body of Knowledge, ideally through formal training or Foundation certification.
- Experience maintaining content libraries, such as past performance or capability statements.
A Background and Drug Screening will be performed for this position.
Benefits Available:
- Insurance
- Health
- Dental
- Vision
- Life
- Disability
- 401(k)
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Pegasus Support Services, LLC
401(k)
Oct 29, 2026