New

Unit Administrator Specialist

Rutgers University

$20.00 - $30.00 / hr

life insurance, employee discount

United States, New Jersey, New Brunswick

Oct 28, 2026

Position Details

Position Information

Recruitment/Posting Title	Unit Administrator Specialist
Posting Number	26TM0385
Department	Waksman Institute of Microbiol
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Unit Administrator Specialist for the Waksman Student Scholars Program ( WSSP) within the Waksman Institute. Among the key duties of this position are the following: Coordinates WSSP logistics, scheduling, and digital venue layouts for seminars, workshops, and program-specific events hosted by the institute. Schedules meetings and manages event registration pipelines. Organizes and tracks documentation relating to programmatic milestones, project timelines, and operational needs. Prepares, processes, and controls operational records, reports, and administrative files. Serves as a liaison providing clear, accurate information to clients, program participants, and internal university stakeholders. Prepares programmatic materials, updates informational resources, and assists in communicating program highlights via appropriate digital newsletters or announcements or in person. Navigates university administrative portals to input program tracking data, coordinate vendor intake steps, and compile expense reports as required for unit review. Prioritizes daily administrative tasks independently and resolves routine coordination conflicts or scheduling changes proactively.
FLSA	Nonexempt
Salary Details	$20 - $30 per hour
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Part Time
Working Hours	Up To 19.5 hours/week as needed
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Payroll Designation	PeopleSoft
Terms of Appointment	Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience	Bachelor's degree in a related field, or an equivalent combination of education and/or experience. Two years of relevant experience in an administrative function or program support capacity.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Strong organizational, communication, and interpersonal skills. Computer literacy, including proficiency with standard spreadsheet, document processing, and virtual collaboration software (e.g., Microsoft Office 365, Google Workspace platforms).
Preferred Qualifications	Prior familiarity with Rutgers administrative portals or event management tracking systems is preferred.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Open Date	10/27/2026
Posting Close Date	11/27/2026
Open Until Filled	No
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Busch (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement