Program Coordinator, Criminal Law & Justice Center (4263C), Berkeley Law #89659

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff, who are among the most talented and accomplished anywhere, including Nobel laureates, Pulitzer Prize winners, and MacArthur Fellows. Since our founding in 1868, we have been an engine for innovation - driving intellectual, economic, and social progress that benefits California, the U.S., and beyond. Together, we change the world.

At Berkeley, the best careers are built on a foundation of continuous learning and growth. We actively support professional development by providing all full-time staff employees with at least 80 hours of paid time per year and provide space for supportive colleague communities via numerous employee resource groups.

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Departmental Overview

At Berkeley Law, we are committed to excellence in education and scholarship, as well as equality of opportunity. We believe we have a responsibility to use our substantial intellectual capital to help solve real-world problems and to create a more just society through clinics, research, and policy engagement. We believe that a Berkeley Law degree is a tool for change, both locally and globally, and that we should be educating the leaders of tomorrow. We maintain an environment that nurtures academic and personal growth, respects a diversity of ideas, and stimulates independent thought and critical reasoning.

The Berkeley Criminal Law & Justice Center is a hub for research, education and advocacy. Blending a data-driven approach with zealous advocacy, the center offers empirical insights into the intricacies of the legal system and policy outcomes.

Position Summary

The Program Coordinator administers the day-to-day administrative operations for the Criminal Law & Justice Center. Under the direction and supervision of the Center's Executive Director and Managing Director, this position assists in a wide range of administrative services, including event planning, communications and social media, business services, and student services, and possibly including IT, facilities, financial support and fundraising outreach. The Program Coordinator is also responsible for long and short-range strategic event planning and supporting all administrative activities.

Application Review Date

The First Review Date for this job is November 11, 2026. For full consideration, please apply on or before the first review date.

Responsibilities

Operational Programs and Activities - 40%

• Administers defined operational programs and activities for Criminal Law & Justice Center, which may include some of the following functions: business services, finance, facilities, space planning, student services, human resources, communications, or information technology. Tasks vary in scope and complexity, but require high-level independence, self-direction, and decision-making.
• Responsible for the day-to-day coordination and administration of the Center and its program.
• Serves as the administrative point of contact and responds to all administrative inquiries; ensures that records and databases are current and accurate; liaises with IT/Media/Facilities/Business Services on program and event needs; and provides other administrative support for the Center.

Event Coordination:

• In consultation with the Center Executive Director and Managing Director, assists in planning and budgeting, coordinating, and administering all Center activities and events, both internal at Berkeley Law and external for practitioners and alumni.
• Supports and coordinates meeting and event logistics to ensure that room reservations, catering, materials preparation, and outreach to appropriate constituents are executed accordingly.
• Liaises with the Business Services Office, Event Services Unit, and other departments at Berkeley Law, as well as external constituents (if any), when planning and executing events.
• Assists with onboarding, training and mentoring student assistants, interns, and volunteers.
• May assist the Executive Director and others in hiring and supervising students, interns, and volunteers.
• May serve as a resource to students for forms and other information related to courses, certificate programs, etc.

Communications and Outreach - 35%

• Drafts, edits, and schedules social media content for the Center's accounts, turning research, reports, events, and Center news into clear posts suited to each platform and audience.
• Serves as the Center's point of contact with Berkeley Law's communications office, coordinating to promote Center news, research, and events through law school channels.
• Participates in the development and revision of materials for online, print, and other distribution, including web content, print publications, and marketing, publicity and other outreach materials.
• In collaboration with staff and faculty, develops newsletters, event announcements, publicity materials, student outreach materials and other correspondence for the Center and its programs, for use in alumni mailings, annual reports, marketing purposes, and other outreach.
• Manages the website and social media accounts (LinkedIn, Instagram, etc.) for the Center in line with University social media guidelines, including the content calendar, scheduling tools, account administration, and engagement monitoring; tracks basic analytics and reports results to Center leadership.
• Assists in ensuring that contact databases and mailing lists are kept up to date and used effectively.
• Ensures that the Center's web presence is optimized and accessible, and that web content is dynamic and current. Prepares Center documents, reports, newsletters, presentations, and social media content in accessible formats (including tagged PDFs, alt text, and captions), consistent with the Americans with Disabilities Act (ADA) and the UC IT Accessibility Policy (WCAG 2.1 AA).

Financial Administration - 20%

• Processes all financial transactions and functions as a resource on issues such as escalated customer service programs, complex financial discrepancies, and vendors. This includes engaging in financial and administrative maintenance processes.
• Processes business transactions including all invoices and reimbursements in BearBuy, and researches and resolves vendor issues as required.
• Ensures compliance with federal and state fiscal requirements and internal campus policies, and makes recommendations to maintain compliance as necessary.
• Participates in the development and revision of the Center's operating procedures and guidelines as relevant.
• Assists with travel arrangements for invited speakers, staff, and students.
• Purchases and processes reimbursements for supplies and other items.
• Collaborates with internal and campus-wide financial experts on best practices and to properly manage reimbursements and expenditures.

Professional Development - 5%

• Engages in professional development and training opportunities as needed.
• Performs additional duties as assigned.

Required Qualifications

• Knowledge of a variety of administrative operations activities such as events planning, fundraising processes, website and social media management, finance and accounting, and contracts and grants regulations and guidelines.
• Solid communication and interpersonal skills to communicate effectively with diverse audiences, both verbally and in writing.
• Strong skills in short-and long-term planning, analysis and problem solving and customer service.
• Solid organizational skills and ability to multi-task with demanding timeframes. Demonstrated ability to prioritize, exercise initiative and sound judgement, while effectively executing multiple projects with competing deadlines.
• Excellent computer skills, including proficiency with MS Office, Google Suite, and video conferencing platforms. Ability to learn new computer programs and software systems.
• Strong attention to detail.
• Familiarity with print and digital media, and experience drafting social media content and managing organizational social media accounts.
• Ability to be a self-starter, to take initiative and work independently as well as on a team.
• Ability to think creatively to solve problems and develop solutions.
• Ability to use discretion and maintain all confidentiality.
• Ability to use sound judgment in responding to issues and concerns.
• Ability to attend occasional evening or weekend events.
• Demonstrated commitment to and understanding of diversity, equity, inclusion, and belonging (DEIB), and ability to apply and integrate core concepts of DEIB into everyday practice.
• Must be committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included.
• Must demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.

Preferred Qualifications

• Familiarity and competence with and/or the ability to learn Adobe tools (InDesign, Illustrator, Photoshop) and experience with and/or the ability to learn various data management software platforms such as Excel and Salesforce.
• Experience with and/or the ability to learn campus-specific computer applications such as BearBuy and CalAnswers.
• Experience with print and digital marketing, including producing accessible documents and digital content.
• Prior communications, social media, or digital content experience, preferably in an academic, legal, nonprofit, or public policy setting.
• Experience with social media scheduling and analytics tools (e.g., Meta Business Suite, Hootsuite, Buffer), Canva, and website content management systems such as WordPress.

Education / Training

• Bachelor's degree in related area and / or equivalent experience / training. (Required)
• Prior administrative and/or office management experience. (Preferred)

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $36.42 - $39.85, Step 4 - Step 8. The full pay scale for this classification is $34.06 - $59.67, Step 1 - Step 26.

• This is a non-exempt, bi-weekly paid position.
• This is a full-time (40 hours/week) Career position eligible for UC benefits.

How to Apply

To apply, please submit your resume and cover letter.

Other Information

• This position is eligible for up to 1 day/week remote work within the United States. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs and are subject to change.
• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.
• This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Misconduct

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.