Public Education Specialist 2 - 141832

DEPARTMENT OVERVIEW

UC San Diego Division of Extended Studies serves as a catalyst for positive change by advancing global access, equity, and social and economic mobility through educational enrichment across the lifespan.

As a fully self-supporting division under UC San Diego Academic Affairs, Extended Studies operates year-round (12 months of active instruction) with a budget of $50 million annually. A team of 260 academic and staff employees and more than 1,200 instructors fulfill the mission of delivering exceptional educational experiences and services that reflect our standing as part of a top-tier globally renowned public research University.

Extended Studies operates in 200,000 square feet of managed space, including a headquarters building with classrooms, training spaces and key administrative offices adjacent to the UC San Diego campus, as well as off-campus classroom facilities in nearby University City. The division maintains a robust online learning platform, operating 24/7 with webcasting and video-conferencing capabilities, while also maintaining a strong web presence with e-commerce operating 24/7. There are over 90,000 enrollment transactions annually, supported by a robust network of representatives, agents, and students. Focused on community engagement and enrichment, the division operates two television stations, UCTV and UCSD-TV, and a variety of public lecture programs, while staying active in federal, state, local, and private research and technical assistance programs and activities.

Extended Studies is also responsible for the management and financial, operational, and programming oversight of UC San Diego Park & Market, a 66,000-square-foot, four-story, multi-purpose office building located in the East Village neighborhood of downtown San Diego. Park & Market supports and hosts a wide variety of civic, community, corporate, and campus events, meetings, conferences, and programs.

POSITION OVERVIEW

The OLLI UC San Diego Curriculum Coordinator plays a central role in planning, coordinating, and delivering a high-quality educational program by serving as the primary liaison among program planning committees, instructors, staff, and community partners. This position coordinates all aspects of course development from soliciting and reviewing proposals, recruiting and supporting instructors, and building balanced schedules across in-person, hybrid, and Zoom formats, to managing term setup in the online portal and catalog production timelines. The Curriculum Coordinator ensures accuracy and consistency in course descriptions, scheduling, and catalog content, collaborates closely with staff and the marketing manager on catalog production, and maintains detailed records and reports.

A cover letter is optional, but strongly encouraged.

• Experience in implementing, coordinating and administering new programs and courses in a continuing education environment.

• Bachelor's degree in related area and / or equivalent experience / training. Continuing education in related field required.

• Strong demonstrated experience in customer service in a university or college. Experience resolving issues including, but not limited to, complex requests, disgruntled students/instructors, and exceptions to policies.

• Experience working within a team framework. Experience participating and presenting in group discussions/meetings regarding systems, procedures, policies and goals of the department.

• Demonstrated experience using Word and Excel, as well as systems and applications, to prepare, organize, edit, track, and maintain program information and materials.

• Working knowledge of departmental and organization policies and procedures; knowledge of educational program content and objectives.

• Excellent organization abilities and project management skills to independently manage complex tasks, with competing demands for time and resources. Ability to prioritize and schedule work effectively within set guidelines to meet established deadlines.

• Demonstrated ability (experience) to work effectively without close supervision in a fast-paced environment with frequent interruptions, changing priorities and deadlines, while performing tasks accurately and quickly.

• Excellent communication skills, both verbal and writing /editing skills for memos, routine correspondence, and business agreements. Excellent knowledge of English grammar, spelling, and punctuation.

• Working knowledge of financial tracking and recordkeeping, including monitoring expenditures, processing routine financial transactions, reconciling program-related expenses, and maintaining supporting documentation.

• Working knowledge of delivering public educational programs.

• Working knowledge of current public education programs and trends.

• Working skills to produce and deliver programs.

• Working knowledge of conducting needs assessment.

• Good analytical skills to understand how business needs can be addressed through the design and delivery of training programs.

• Good reading, verbal, written and interpersonal communication skills, and good presentation skills.

• A cover letter is optional, but strongly encouraged.

• Job offer is contingent upon satisfactory clearance based on Background Check results.