Posting Details
Posting Details
| Posting Number |
S15873P |
| Working Title |
Graduate Program Administrator |
| Department |
FACS-Human Devel & Family Sci |
| About the University of Georgia |
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university
(https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education.
UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.
UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine. |
| About the College/Unit/Department |
|
| College/Unit/Department website |
|
| Posting Type |
External |
| Retirement Plan |
TRS |
| Employment Type |
Employee |
| Benefits Eligibility |
Benefits Eligible |
| Full/Part time |
Full Time |
| Work Schedule |
|
| Additional Schedule Information |
Monday-Friday; 8-5 p.m. |
| Advertised Salary |
Commensurate with experience |
| Posting Date |
10/12/2026 |
| Open until filled |
Yes |
| Closing Date |
|
| Proposed Starting Date |
10/26/2026 |
| Special Instructions to Applicants |
|
| Location of Vacancy |
Athens Area |
| EEO Policy Statement |
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (
hrweb@uga.edu). |
| USG Core Values Statement |
The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our
USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each
USG community member is responsible for demonstrating and upholding these standards. More details on the
USG Statement of Core Values and Code of Conduct are available in
USG Board Policy 08.02.18.01.02.
Additionally,
USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom. |
Position Information
| Classification Title |
Student Services Assistant II |
| FLSA |
Non-Exempt |
| FTE |
1.00 |
| Minimum Qualifications |
High school diploma or equivalent and 2 years of related experience |
| Preferred Qualifications |
- Experience communicating with and assisting students
- Experience using Microsoft Teams to coordinate with team members and store/organize essential records and data
- Familiarity with the QuestionPro platform
|
| Position Summary |
The Graduate Coordinator Assistant reports to the Department Head and supports the Graduate Coordinator, faculty and graduate students in the Department of Human Development and Family Science in the College of Family and Consumer Sciences (
FACS). This position is responsible for educating current and prospective graduate students on graduate degree programs, admission requirements, student academic progress and assistantship/award opportunities. Responsibilities may include responding to prospective student inquires, providing guidance on policies and procedures, maintaining and organizing applicant information and current student progress towards degree completion.
Additional responsibilities include creating and managing Programs of Study in the Degree Works platform for students. The position works in conjunction with the Office Manager and Administrative Associate to initiate individual course proposals and changes in the
CAPA platform, as well as changes to overarching academic program requirements on the
PARC platform. The position also provides academic program support to the Master's in Couple and Family Therapy program and assists with the implementation and administration of program requirements. |
| Knowledge, Skills, Abilities and/or Competencies |
- Strong interpersonal, customer service, planning skills.
- Excellent oral and written communication skills.
- Ability to manage confidential information.
- Attention to detail with alphanumeric information.
- Strong analytical and problem- solving skills.
- Excellent organizational and time management skills.
- Proven ability in developing and maintaining effective working relationships with university and college faculty, administrators and staff.
- MS Office software including Word, Excel, PowerPoint and Outlook.
- Familiarity with or ability to learn and effectively utilize systems such as, DegreeWorks and DocuSign
|
| Physical Demands |
- Lift approximately 15 pounds.
- Extended periods of sitting and working at a computer.
- Work is performed in a typical office environment.
|
| Is driving a responsibility of this position? |
No |
| Is this a Position of Trust? |
Yes |
| Does this position have operation, access, or control of financial resources? |
No |
| Does this position require a P-Card? |
No |
| Is having a P-Card an essential function of this position? |
No |
| Does this position have direct interaction or care of children under the age of 18 or direct patient care? |
No |
| Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) |
Yes |
| Credit and P-Card policy |
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA Credit Background Check website. |
| Background Investigation Policy |
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the
UGA Background Check website. |
Duties/Responsibilities
| Duties/Responsibilities |
Student Progress/Academic Support
- Support graduate students in registering for required coursework and process course overrides for students needing permission to register for courses each semester.
- Assist Graduate Coordinator with course scheduling and work with department staff to process course schedules into Banner each semester.
- Support graduate students with processing departmental and graduate school forms.
- Securely file and track graduate students' forms, evaluations, awards, and documentation.
- Develop and maintain database for tracking student progression and records for reporting.
- Assist in monitoring graduate student degree progress and assessing student learning outcomes.
- Administer student surveys to collect and summarize data for annual reports (e.g., Xitracs, Graduate Assistant Performance reviews, Annual Student reviews).
- Assist with the Graduate Certificate in Quantitative Methods for Family and Social Sciences (QMFSS) certificate program in tracking students admitted to the program and completing certificate verification at graduation.
- Create and manage Programs of Study in the Degreeworks platform for students.
- Providing support to the Master's in Couple and Family Therapy program.
|
| Percentage of time |
30 |
| Duties/Responsibilities |
Admissions
- Maintain, organize and share graduate student applicant information with the Graduate Coordinator and the Graduate Committee.
- Share applicant information with faculty if approved by Graduate Committee.
- Process and manage all graduate student applications through the Graduate School online system, GRADSLATE.
- Prepare and send admission and denial correspondence.
- Coordinate new student orientation each Fall semester.
|
| Percentage of time |
20 |
| Duties/Responsibilities |
Recruitment
- Respond to emails and phone calls from potential new graduate students regarding graduate program sent directly or forwarded by the Graduate Coordinator or other faculty.
- Communicate with potential and incoming students and make arrangements for campus visits including travel and scheduling meetings with graduate coordinator and others in the department.
- Distribute recruitment packets and information to prospective graduate student applicants.
- Provides guidance and information regarding policies and procedures for graduate admission.
- Plans, coordinates and attends graduate program events and conferences.
|
| Percentage of time |
15 |
| Duties/Responsibilities |
Student Progress/Support (e.g., policy, processing forms, tracking)
- Communicate Graduate School announcements and deadlines to faculty and students
- Provides guidance and information regarding policies and procedures for graduate admission, retention, recruitment, and degree progression to prospective and current students, faculty and staff.
- Respond to student and faculty graduate-related inquiries in timely manner.
- Remove student registration account holds each semester.
- Advise graduate students of Graduate School policies and procedures and current departmental requirements for all degrees offered.
- Responsible for notifying Graduate School of upcoming comprehensive exams and dissertation defenses
- Advertise for graduate student defenses.
- Process Graduate School and University awards, fellowships, and scholarships through the Grad Status.
- Tracks applicants to Double Dawg pathway, schedules open houses, and answers questions as students prepare to transition from undergraduate to graduate coursework.
- Tracks degree progression and manages student records, ensuring submission of required forms for the degree program.
- Coordinates with FACS Office of Finance and Human Resources regarding tuition charge accounts, waivers and other codes such as G-Trip.
|
| Percentage of time |
15 |
| Duties/Responsibilities |
Academic (e.g., process overrides, course scheduling, registration support)
- Assists Department Head, Graduate Coordinator and Assistantship Award Committee with graduate assistantship awards and graduate assistantship faculty assignments (e.g., provides enrollment statistics for each faculty's class for TA assignments for faculty).
- Remove student registration account holds each semester.
|
| Percentage of time |
15 |
| Duties/Responsibilities |
General Department Support
- Enters upcoming events and modifies website to reflect changes in curriculum or programming.
- Maintains list of graduate students as well as recent graduates from the program.
- Plans and coordinates graduate program events.
- Assist in updating graduate handbooks and other graduate program materials and forms.
- Work in conjunction with the Office Manager and Administrative Associate to initiate individual course proposals and changes in the CAPA platform, and changes to overarching academic program requirements on the PARC platform.
- Announce Graduate school and University awards, compile and submit nomination materials, and track progress.
- Reserves rooms for faculty and graduate students on an "as needed" basis.
- Provide office support (e.g., photocopies) for high credit-hour courses as assigned by Department Head and Office Manager.
- Other assignments as instructed by the departmental leadership.
|
| Percentage of time |
5 |
|
University of Georgia
retirement plan
Oct 12, 2026