Administrative Officer 2

Are you a dedicated professional who wants to support the daily needs of a busy and exciting workplace? The State Museum of Pennsylvania's Administrative Officer plays an important role in ensuring museum operations run smoothly by supporting important programs. This position is a great fit for someone who enjoys helping others and keeping things organized. If you want a rewarding job where you can make a positive impact, we encourage you to apply!

The Administrative Officer 2 supports museum operations by managing policies, coordinating staff activities, and assisting with budgeting and program oversight. This role helps ensure that the State Museum functions safely and efficiently. As an Administrative Officer 2, you will perform the following duties:

• Policy Management: Develop and update procedures for HR, budgeting, procurement, training and safety activities
• Workforce Support: Advise leadership on staffing needs, structure and workforce planning across the museum
• Fiscal Oversight: Prepare reconciliations, projections and financial reports for museum programs and operations
• Program Coordination: Support gift shop, bookstore, membership and event operations by reviewing goals and processes
• Technology Support: Coordinate IT needs, software updates and point-of-sale system improvements
• Project Administration: Manage grants, special projects and communication with internal and external stakeholders

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as an Administrative Officer 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree; or
• Any equivalent combination of experience and training.
  
  

Additional Requirements:

• You must have six months of experience working in a fast-paced high volume environment.
• You must have one year of experience leading technical projects or program management evaluations, preparing fiscal reports including tracking annual budgets and expenses, human resource management, and technology coordination.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Experience working with data management systems
• Experience in purchasing equipment and supplies
• Experience providing a range of human resources duties
• Experience in cash flow forecasting
• Experience change management implementation

Legal Requirements:

• This position falls under the provisions of the Child Protective Services Law.
  • Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.