Position: US Medical Affairs Project Coordinator
Location:Remote (PST hours required)
Length:6+MonthContract
Please no agencies. Direct employees currently authorized to work in the United States - no sponsorship available
Job Description:
Reporting to and working lockstep with the Senior Director, this role is essential for ensuring that daily project coordination, cross-functional communication, document management, and financial workflows are handled efficiently to support the department's strategic initiatives.
Essential Duties and Responsibilities:
- Act as a primary operational partner to the Senior Director, Medical Affairs Operations, Oncology, providing direct tactical support for the execution of departmental plans.
- Coordinate and monitor the day-to-day progress of various projects and strategic initiatives within Medical Affairs.
- Prepare, organize, and review documents, reports, and presentations, proactively identifying and implementing operational efficiencies in document workflows.
- Manage, optimize, and maintain the department's document repository to ensure streamlined access, version control, and efficient information retrieval across the team.
- Support the practical integration and daily use of digital capabilities and project management tools to enhance overall team efficiency and effectiveness.
- Facilitate effective communication and information sharing within the Medical Affairs team and with cross-functional partners.
- Execute on the planning and facilitation of team meetings, including agenda development, capturing key documentation, and actively following up on action items.
- Manage necessary financial and vendor workflows, including processing Purchase Requisitions (PRs), Purchase Orders (POs), contracting, and invoicing to ensure smooth project execution.
- Engage with external vendors to assist in executing projects and maintaining timelines.
- Assist in setting and managing resources, timelines, and budgets to help ensure activities are delivered on time and within scope.
Qualifications:
- Bachelor's degree required.
- Relevant experience in project coordination, operations, or a related function, preferably within the pharmaceutical, biotech, or healthcare industry.
- Understanding and experience with Artificial Intelligence (AI) is preferred.
- Exceptional organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Strong analytical and problem-solving skills with an ability to monitor and track interdependencies.
- Proficiency in Microsoft Office Suite and project management software.
- Experience supporting operational processes such as document/repository management, meeting coordination, presentation preparation, and vendor/financial workflows.
POST-OFFER BACKGROUND CHECK IS REQUIRED. Digital Prospectors is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Digital Prospectors affirms the right of all individuals to equal opportunity and prohibits any form of discrimination or harassment.
Come see why DPC has achieved:
- 4.9/5 Star Glassdoor rating and the only staffing company (< 1000 employees) to be voted in the national Top 10 'Employee's Choice - Best Places to Work' by Glassdoor.
- Voted 'Best Staffing Firm to Temp/Contract For' 8 consecutive years in a row by Staffing Industry Analysts as well as a 'Best Company to Work For' by Forbes, Fortune and Inc. magazine.
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Digital Prospectors
May 19, 2026