Temporary - Program Coordinator - Dean of Students Office - Texas Parents - (UTEMPS)

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Job Details:

Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process. Please no phone calls or emails. The projected end date for this temporary assignment is October 30, 2026. The selected candidate must have a valid/current Texas drivers license with a clean driving record. Please note the Work Shift notes - selected candidate must be able to work - early mornings, evenings and weekends, especially during the summer months during Family Orientation.

The Program Coordinator leads Texas Parents digital engagement and operational functions, including managing CampusESP content, communications, data analysis, and training in collaboration with campus and Dean of Students partners. This role also oversees departmental operations such as event logistics, purchasing and accounting, records management, and the supervision and training of student employees.

• On a daily basis, the employee manages the Texas Parents digital ecosystem by maintaining and updating the CampusESP parent portal, monitoring parent chat, reviewing engagement metrics, coordinating communications with campus partners, and supporting event registration and engagement tools. They regularly analyze data, implement platform improvements, and stay current on CampusESP training and best practices. The employee also handles operational and event logistics work, including processing expenses, coordinating room reservations and catering, working with vendors, and supporting family engagement events.

• They oversee office operations and supplies, complete accounting and purchasing tasks, and ensure records retention compliance. Additionally, the employee supervises and mentors student employees, scheduling, and performance oversight. They contribute to a collaborative office environment, participate in DOS communications planning, stay informed on student and family issues, and support the overall mission of Texas Parents through responsive, detail-oriented daily work.

Bachelors degree and one year of applicable experience, or High School graduation or GED and five years of clerical experience Experience performing complex administration function Demonstrated accuracy, ability to pay great attention to details, organization skills, and an ability to learn quickly Excellent interpersonal skills Demonstrated ability to build relationships, work collaboratively with others, and contribute constructively to a team environment Demonstrated self-starter with an ability to work independently Demonstrated ability to create, build, and manage a range of digital content Excellent verbal and written communication skills Proficient in using the Microsoft suite of applications Relevant education and experience may be substituted as appropriate.

Bachelors degree. Direct experience performing tasks similar to the essential functions of the position. Prior UT Austin work experience, knowledge of UT Austins policies and procedures, and UT history and traditions. Knowledge of student resources, programs, organizations, and activities at UT Austin. Experience using AI, Adobe, DocuSign, Quicken or Quickbooks, FilemakerPro or other database platforms, the Universitys VIP and DEFINE systems. Proficiency with mass communication and marketing tools. Direct experience with SharePoint and/or UT Box and Drupal.

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

$20.00 + depending on qualifications

• Business attire.

• Standard Office Environment

• Hours per week - 40

• Work location is on the main University of Texas at Austin campus. Standard work hours are Monday Friday, from 8am 5pm. Work additional hours during peak times, including early mornings, evenings and weekends, especially during the summer months during Family Orientation. Regular and punctual attendance at the workplace required. Must be eligible to work in the United States on a full-time basis for any employer without sponsorship.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.