Payroll Clerk

We have the great privilege of helping patients and families re-build their lives. It's extraordinarily meaningful work and the reason we greet the day with optimism and anticipation. When patients "Ask for Mary," they experience a culture that has been sculpted for more than a century. Our hallmark is to carefully listen to patients and innovatively serve them. This is true of every employee, from support staff and leadership, to clinicians and care providers.

Mary Free Bed is a not-for-profit, nationally accredited rehabilitation hospital serving thousands of children and adults each year through inpatient, outpatient, sub-acute rehabilitation, orthotics and prosthetics and home and community programs. With the most comprehensive rehabilitation services in Michigan and an exclusive focus on rehabilitation, Mary Free Bed physicians, nurses and therapists help our patients achieve outstanding clinical outcomes.The growing Mary Free Bed Network provides patients throughout the system with access to our unique standard of care.

Mission Statement

Restoring hope and freedom through rehabilitation.

Employment Value Proposition

At Mary Free Bed, we take pride in our values-based culture:

• Focus on Patient Care. A selfless drive to serve and heal connects all MFB employees.
• Clinical Variety and Challenge. An inter-disciplinary approach and a top team of professionals create ever-changing opportunities and activities.
• Family Culture. We offer the stability of a large organization while nurturing the family/team atmosphere of a small organization.
• Trust in Each Other. Each employee knows that co-workers can be trusted to make the right decision for our family, patients, staff, and community.
• A Proud Tradition. Years of dedicated, quality service to our patients and community have yielded a reputation that fills our employees with pride.

Summary

The Payroll Clerk is responsible for performing transactional payroll and timekeeping functions, reconciliations, audits, and data entry. This role ensures payroll accuracy, timely processing, and compliance by assisting with timecard reviews, payroll reconciliations, and routine payroll inquiries. The Payroll Clerk supports the Finance and Human Resources departments by maintaining payroll records, ensuring timely payments, and assisting with audits and reporting requirements.

Essential Job Responsibilities

Payroll & Timekeeping Support

• Assists with biweekly and monthly payroll processing by preparing data, validating inputs, and confirming payroll calculations.
• Review and verify timekeeping data, including hours worked, overtime, shift differentials, and leave balances.
• Assists with calculating and entering special payments such as bonuses, retroactive pay, shift differentials, stipends, and paid time off adjustments.
• Supports setup and maintenance of employee payroll records including direct deposits, tax withholdings, and voluntary deductions.

Reconciliations & Audits

• Assists with payroll reconciliations including wages, deductions, benefit premiums, PTO, garnishments, and tax withholdings.
• Assists with preparation of payroll-related reports and audit documentation.
• Identifies and escalates payroll discrepancies or trends to the Payroll Specialist.

Administrative & Compliance Support

• Supports year-end and quarter-end activities, including assistance with W2 preparation and balancing.
• Supports internal and external audit requests by providing accurate payroll documentation.
• Ensures confidentiality and secure handling of employee payroll information.

Customer Service & Collaboration

• Responds to routine payroll and timekeeping inquiries from employees and managers.
• Supports training efforts by assisting users with basic payroll and timekeeping system questions.
• Performs other related duties as assigned.

Customer Service Responsibilities

Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information.

Responsibilities in Quality Improvement

Contribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service.

Essential Job Qualifications

• Associate degree in Business, Accounting, or a related field, or equivalent payroll experience is required.
• 1-3 years of payroll, timekeeping, or administrative experience is required.
• Basic knowledge of payroll processes, timekeeping systems, and wage and hour practices.
• Strong attention to detail and ability to perform accurate data entry.
• Strong organizational skills with the ability to meet deadlines.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Familiarity with payroll systems (e.g., Workday, ADP, or similar platforms)
• Proficiency with Microsoft Office Suite

Physical Requirements for Essential Job Qualification

Levels:

• None (No specific requirements)
• Occasionally (Less than 1/3)
• Frequently (1/3 to 2/3)
• Majority (More than 2/3)

Remain in a stationary position: Frequently

Traverse or move around work location: Occasionally

Use keyboard: Majority

Operate or use department specific equipment: None

Ascend/Descend equipment or ladder: None

Position self to accomplish the Essential Functions of the role: None

Receive and communicate information and ideas for understanding: Frequently

Transport, position, and/or exert force:

Up to 10 pounds: Occasionally

Up to 25 pounds: None

Up to 50 pounds: None

Up to 75 pounds: None

More than 100 pounds: None

Other weight: Up to___ pounds _____

Other: _____

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Mary Free Bed Rehabilitation Hospital to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Talent Acquisition team at recruitment@maryfreebed.com.

Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic.