Administrative Assistant 2

Department: Law Career Strategy and Advancement
Salary/Grade: NEX/10

Target hiring range for this position will be between $35,919 to $45,023 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary:

The Administrative Assistant, either in person or on the phone, is the first contact for many students and employers, answering their questions or referring them to the proper person in the office. The Administrative Assistant also assists with various aspects of student- and employer-facing programming, including marketing, set-up and administration of off-campus job fairs and large receptions.

Specific Responsibilities:

• Assist Assistant Director of Employer Relations with On-Campus Interviews, off-campus interview programs, and other programs, including room reservation, ordering food, speaker/employer check-in, pre-program preparation and day-of setup, logging and organizing all event-related materials, and photographing and videotaping events.
• Assist counseling staff with special projects including creation and updating of employer databases, drafting external communications to students and employers, helping in the administration of specialty job fairs for tax and international LL.M. students, and helping with various mock interview programs.
• Responsible for greeting and assisting all customers of the Career Strategy Center. Handle all reception duties, including greeting and assisting, in a professional manner, all constituents of the office (including students, alumni, employers, and vendors); answering and directing phone calls; scheduling appointments for students with the counselors; delivering mail, filing, and assisting with copying and scanning responsibilities.
• Assist with special projects

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

• Customer service mentality and a friendly demeanor.
• Previous work experience in an administrative or reception capacity

Preferred Qualifications:

• Bachelor's degree.
• Minimum of 2 years of work experience.

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.