HR Event Coordinator

HR Event Coordinator

Cambridge, MA | Hybrid | Contract

Overview

We believe every employee experience should reflect our commitment to excellence, curiosity, and our peoplefirst culture. As an HR Event Coordinator with a primary focus on Learning & Development events, you'll play a central role in planning, coordinating, and delivering highquality learning experiences across the organization. In this role, you'll work closely with L&D program owners, HR partners, facilitators, vendors, and participants to ensure that every event runs smoothly from start to finish. Your attention to detail, proactive planning, and passion for supporting learner success will help strengthen our development offerings and amplify our impact across the organization.

Key Responsibilities

* Plan and coordinate L&D events -including our flagship people manager development program - ensuring all logistics run smoothly from preplanning through postevent followup.

* Manage scheduling and calendars across multiple time zones, securing facilitators, venues, and participant availability while anticipating and resolving conflicts.

* Support all onsite and virtual event logistics, such as room setup, materials preparation, technology support, catering, participant checkin, and vendor coordination.

* Provide timely updates and clear communication before, during, and after each event.

* Maintain accurate event records and tracking, including attendance rosters, registration lists, feedback surveys, and program documentation.

* Monitor registration and capacity, proactively identifying sessions that require additional communication, resourcing, or scheduling adjustments.

* Gather and share postevent feedback to help evaluate program effectiveness and drive continuous improvement across L&D offerings.

* Contribute to other HR projects, events, and initiatives that enhance our employer brand and employee experience as needed.

Qualifications

* Bachelor's degree or equivalent experience

* 1-3 years in event coordination, HR, or administrative support - preferably in a fast-paced, high-growth environment

* Exceptional organizational skills with the ability to prioritize competing demands

* Strong written and verbal communication skills, with a customer-first mindset

* Comfort navigating scheduling tools and virtual meeting technologies (e.g., Zoom, Teams)

* Proactive problem-solver who thrives in a collaborative team environment

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.