Job Posting Details (External)
Position Number: 40029411
Payroll Title: FINANCIAL SVC ANL 4 (004629)
Job Code: 004629
Job Open Date: 1/29/2026
Application Review Begins: 2/13/2026
Department Code (Name): ENMT (MATERIALS DEPARTMENT)
Percentage of Time: 100
Union Code (Name): 99 - Non-Represented
Employee Class (Appointment Type): Staff: Career
FLSA Status: Exempt
Classified Indicator Description (Personnel Program): PSS
Salary Grade: Grade 23
Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $88,000 to $102,000/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $88,000 to $161,600/year.
Work Location: Engineering II Room 1347E
Working Days and Hours: Monday - Friday, 8AM-5PM
Benefits Eligibility: Full Benefits
Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)
Special Instructions: For full consideration, please include a resume and a cover letter as part of your application.
Department Marketing Statement:
The Materials Department at UC Santa Barbara was conceptualized and built around one central precept: that research is most effective in a collaborative, multidisciplinary academic environment. The approach has proved to be a Department hallmark. At UC Santa Barbara Materials, collaboration and collegiality are the norm and education is paramount. Our world-class faculty offers accredited programs leading to a Doctor of Philosophy (Ph.D.) in Materials. In addition to providing a wealth of research and educational opportunities in these areas, the Department offers an array of cross-cutting courses that cover the conceptual foundations of the field: the principles governing the growth and evolution of materials, the techniques used for characterization of the structure and properties of materials, and computational methods that enable precision materials design and analysis. The Materials Department is deeply committed to supporting a diverse cohort of students and researchers, and encourages and mentors students from all backgrounds to develop as scholars and professionals. The Department adheres to the University of California Diversity statement that underscores the importance of educating a diverse population. The Department is well aware that diverse research teams improve our ability to innovate and solve problems effectively. Materials at UC Santa Barbara is world renowned yet retains the spirit and excitement of a growing institution, with research programs constantly evolving and new initiatives emerging. The future looks very promising. We invite you to be part of it at UC Santa Barbara. Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC Brief Summary of Job Duties: Under the direction of the Business Officer, responsible for full oversight of all financial operations for the Materials Department and associated Research Centers. Develops and implements financial systems and procedures; monitors departmental budget of $10M and extramural and gift funding of $60M. Prepares cost projections and analyses for both departmental and extramural fund accounts. Oversees bi-weekly and monthly payroll to ensure accuracy and maintains strong knowledge of Kronos and UCPATH. Prepares and/or updates recharge packages annually and monitors recharge activity ($120K/month across six income units). Utilizes a thorough working knowledge of University Accounting Policies pertaining to all accounting areas for extramural funding as well as state funding. Has working knowledge of all policies pertaining to extramural funding (OMB A-21, Uniform Guidance, and specific agency guidelines). Analyzes and resolves problems and provides input for continued development of policies and procedures to increase efficiency and accuracy of work produced. Maintains a strong working knowledge of all campus and departmental financial systems. Assumes a high degree of decision making and authority in fiscal and budgetary management. Provides short and long-range planning on federal, state and private funding matters as well as departmental planning and policy development. Establishes and maintains contact with management and officials of the university. Participates in major management decisions in the financial area. Must demonstrate strong professional managerial responsibilities, strong organizational skills, and excellent oral and written communication skills. Is familiar with campus management issues and sets goals and objectives that affect research, budget, and fiscal responsibilities.
4+ years experience in administration management including supervision of staff, budget and financial management, and strong communication and interpersonal skills. Strong fiscal management experience.
Preferred Qualifications:
Familiarity with PGM, EDM, TOE system, EPM, and other campus systems as needed. Special Conditions of Employment:
Misconduct Disclosure Requirement:
As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
"Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace
Job Functions and Percentages of Time:
50% Financial Management - Responsible for the management and supervision of the departmental financial services unit. Oversees the administration of activities related to contract and grant administration, accounting, employment, benefits, and other financial related actions. Responsible for the evaluation of internal accounting systems and procedures. Recommends modifications in the system to Business Officer in order to adapt to changing needs. Reviews the general ledger reconciliation for accuracy and for auditing standards and resolves discrepancies. Serves as Project Analyst role in Oracle Financial Cloud; oversees departmental general funds and faculty funds including start-up/retention/discretionary. Ensures expenses are posted to the correct project and are allowable for particular funds and ensures expenditures meet cost accounting standards. Reviews payroll reports; ensures that salary projection totals match financial statement and employee roster. Directs faculty to online Faculty/PI Dashboard and assists them in clarifying allocations, projections and expense transactions. Advises faculty of proper university guidelines regarding financial matters. Ensures fund transfers and cost transfers are processed as necessary ensuring transactions are in compliance with university policies. Works closely with Contracts and Grants Analyst to ensure research funds are spent in accordance to the proposal. Prepares carry-forward reports for the Budget Office and brings balances forward into the new fiscal year in Oracle Financial Cloud. Manages Faculty Course buy-outs including calculating salaries, verifying funding availability and allowability, and routing to the College approval. Institutes change to department workflow and procedures to accommodate changes in campus policies and procedures. Payroll and Personnel: Responsible for supervision of employment and payroll processes for all department appointments, including staff, faculty, and ASEs. Verifies that all employees have financial support and the employee roster accurately reflects appointment information. Advises faculty on policies and requirements regarding complex employment and payroll matters. Purchasing: Authorizes all purchasing transactions including general requisitions, vendor blankets and Flex Card purchases. Is cognizant of and advises faculty of proper university and agency guidelines regarding purchasing and equipment matters. Ensures that all receipts and supporting documentation are attached and approvals are received and that funds are available to cover the expenses. Approves requisitions to purchase orders in Gateway, releases Transfer of Expenses (TOEs) and Transfer of Funds (TOFs).
20% Income & Recharge Analysis - Responsible for the management of all recharge activity for the department's eight recharge units. Responsible for the establishment and maintenance of all income and recharge accounts, including annual submission of income and recharge proposals for all eight units. Works closely with lab managers on recharge proposals. Oversees the processing of the monthly recharges including accuracy of recharges prepared by Finance Analyst, tracking submission of invoices, receipt of funds, check deposit dates, and oversee the transfer of all documentation to BFS. Ensures all accounts are in good standing, and implements deficit reduction plan when necessary. Advises faculty and staff on income and recharge policy and procedure. In coordination with the Business Officer, and the Office of Budget and Planning, establishes new accounts. Monitors accounts on a monthly basis and analyzes expenditures in preparation for annual update of recharge rates. Sets up new Microscopy users in iLab.
20% Staff Management - Directly supervises 3.0 FTE, the Contracts and Grants Analyst (Res Admin 3); the Finance Analyst (Finance Svc Analyst II CX); the Payroll/Personnel Coordinator (Admin Ofcr 2 CX). Provides leadership, sets priorities, recruits, interviews, trains, directs, disciplines, evaluates and supervises staff. Maintains knowledge of policies on training, probationary periods, progress reports, sick leave, vacation, compensatory time, performance evaluations, merit increases, grievance procedures, transfers, and separations and communicates and interprets the policies and procedures to staff. Monitors the assignment of job duties and adjusts workloads between financial staff to meet the needs and demands of departmental financial operations. Develops and implements cross training of staff in financial area. Identifies training opportunities and resources for staff. 10% Contracts & Grants Management - Oversees and serves as backup for large volume of complex research administration. Responsible for all aspects related to the administration of all contracts and grants within the department. Ensures compliance with current university policies and agency requirements. Along with Contracts and Grants Analyst, acts as a liaison and resource person between the Office of Research, Extramural Funds Accounting, faculty, other UC campuses, and other institutions. Both Pre-Award Research Administrator (PRA) and Research Finance Analyst (RFA) role are held by Contracts & Grants Analyst; Finance Manager to serve as backup PRA. Provides expertise and guidance for decisions regarding all budgetary and expenditure activity. Includes award set-up, signature authorizations, general ledger activity, financial reporting, supervision of invoice processing, subcontracts, cost transfers, reconciliation of indirect costs, audit, and validation of payroll and benefits transactions. Maintains knowledge of contract and grant budget and expenditure policies for extramural agencies. Integrates agency requirements with University policies and guidelines related to all financial transactions. Provides guidance to principal investigators as to how to manage their awards. Manages all aspects of Cost Share/Project Contributions including setting up PGM projects & tracking, ensuring funds are received from control points for annual commitments, submitting annual reports to Extramural Funds accounting, managing balances and processing annual Carry Forward. UC Vaccination Programs Policy:
As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.
For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy
*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.
Equal Employment Opportunity:
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Reasonable Accommodations:
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Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.
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Jan 29, 2026