New

Office Assistant

Rutgers University

life insurance, employee discount

United States, New Jersey, Newark

Jan 29, 2026

Position Details

Position Information

Recruitment/Posting Title	Office Assistant
Job Category	AFSCME 1761 (COLT)
Department	Admissions Newark
Overview	The Division of Enrollment Management at Rutgers University-Newark is dedicated to attracting, admitting, and supporting students throughout their academic journey. The division includes several key areas: One Stop Student Services (which integrates the Office of Financial Aid and the Registrar's Office), the Office of Graduate and Undergraduate Admissions, and the Center for Pre-College Programs. The Office Assistant in the Office of Graduate and Ungraduate Admissions provides day-to-day office support ensuring high-quality, student-centered service delivery. This role supports staff, office workflow, and continuous improvement within the Office of Graduate and Undergraduate Admissions.
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Office Assistant. Reporting to the Director of Campus Programs and Visitor Services, the Office Assistant provides, but is not limited to, program coordination and administrative support to the Office of Graduate and Undergraduate Admissions. The Office Assistant is the first point of contact for visitors to the Office of Graduate and Undergraduate Admissions. He/she/they must be able to professionally manage high-volume welcome/reception and processing areas. This position is responsible for and not limited to the following: Coordination with the Director and the Administrative Coordinator to ensure the day-to-day operations of the Office of Graduate and Undergraduate Admissions are supported. Prioritize tasks and manage the flow of traffic in the welcome/reception and processing areas, handling regular walk-in traffic as well as scheduled appointments/visitors to the office. Manage other duties as assigned throughout the year demonstrating their capability to learn new information, understand it and use that information to be effective in the position. Due to the nature of this position and its open location, this person must maintain an organized, neat, clean, and confidential area; must also ensure that the reception area is always visually pleasing and welcoming to visitors.
FLSA	Nonexempt
Grade	13
Salary Details
Minimum Salary	39179.030
Mid Range Salary	45960.070
Maximum Salary	53028.060
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours	37.5
Standard Hours	35.00
Daily Work Shift	Day
Work Arrangement	This position requires a fully on-site work arrangement. (Approval not required)
Union Description	AFSCME - Local 1761 COLT
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	PERS

Qualifications

Minimum Education and Experience	High school/vocational school education or equivalent and three years of related clerical work experience. Computer data entry skills are necessary. Requires the ability to record and maintain data in computerized and non-computerized formats. Must be able to communicate effectively. Must have effective client service skills. The ability and willingness to master new technology is strongly desired.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Requires a high school/vocational school education or equivalent combination of: secretarial experience, clerical experience. Requires demonstrated data entry/word-processing/typing skills and working knowledge and the ability to use basic spreadsheet, word-processing, database software, and/or email. Must be able to communicate effectively. Position requires passion for customer service and providing an exceptional degree of responsiveness. Must be able to manage multiple tasks while handling interruptions. Some occasional evening and weekend hours are required.
Preferred Qualifications
Equipment Utilized	The Office Assistant will use multiple Microsoft Office platforms - WORD (for standard word processing,) PowerPoint (for presentations,) Excel (for report production,). Additionally, the Administrative Assistant will have knowledge of the Admissions systems including, but not limited to, IMS, ImageNow, Salesforce, Perceptive Content, Graduate Portal and the Enrollment System.
Physical Demands and Work Environment	Evening programs, and some weekend assignments required.
Special Conditions

Posting Details

Posting Number	26ST0149
Posting Open Date	01/29/2026
Special Instructions to Applicants	Notice to AFSCME Local 1761 COLT union members ONLY: To submit an internal bid, an application must be submitted no later than 9:00 a.m. on Monday 2/9/2026. Although AFSCME Local 1761 COLT members have priority consideration, outside applications are welcome.
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement