New

Administrative Support Assistant Intermediate Support - Biology

The Pennsylvania State University
paid time off, sick time, remote work
United States, Pennsylvania, University Park
201 Old Main (Show on map)
Dec 11, 2025
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. POSITION SPECIFICS The Department of Biologyis seeking anAdministrative Support Assistant-Intermediate Support to provide assistance to the department. The successful candidate will be expected to: Coordinate departmental seminars, specialty seminars and departmental events Prepare bulk copy requests of course materials as requested by faculty Assist with requisition development of PT non-academic employees in Workday and monitor candidates through hiring process Maintain office directories, departmental website, listservs Greet incoming guests, assist with scheduling Biology conference rooms and College net room Request sponsored accounts as needed Collection and submission of Fed Ex invoices, honorariums and lyft charges Maintain general neatness/organization of main departmental waiting area Perform domestic and international mailings requests, distribute mailing as needed Candidate should be capable of problem-solving, answering questions, providing information and follow-up as necessary; assisting the Department of Biology Administrative Staff and additional tasks as assigned. The successful candidate is eligible for a hybrid work schedule after a successful training period. The candidate should possess strong investigative skills with the ability to improve upon the existing and develop new duties and business processes. Excellent communication, organization, and customer service skills, along with the ability to work independently and in a team environment, are required. Proficiency in Microsoft Office Suite is a must. Must be able to handle multiple priorities, monitor and meet overlapping deadlines. The successful candidate will foster a positive, professional, and efficient work style and provide any support needed to ensure smooth workflow in the department. They will be able to demonstrate initiative, collegiality, accuracy and promote a culture that is conducive to effective relationships among diverse team members. Communicate clearly, incorporate new facts and ideas into group processes and apply creative thinking to develop new solutions. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. 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