Accounts Payable Specialist

What we do-

Aspen is a technology leader in sustainability and electrification solutions. The Company's aerogel technology enables its customers and partners to achieve their own objectives around the global megatrends of resource efficiency, e-mobility, and clean energy. Aspen's PyroThin products enable solutions to thermal runaway challenges within the electric vehicle ("EV") market. The Company's Cryogel and Pyrogel products are valued by the world's largest energy infrastructure companies. Aspen's strategy is to partner with world-class industry leaders to leverage its Aerogel Technology Platform into additional high-value markets. Aspen is headquartered in Northborough, Mass.

What we value-

At Aspen, our values reflect who we are and how we work both with each other and our customers, suppliers, and communities. They shape our interactions, guide our decisions, and inspire us to bring our best. Whether collaborating internally or externally, our values drive us to make a meaningful impact within Aspen and in all our relationships.

Aspen's CORE Values

We Do the Right Thing

We are Problem Solvers

We are Allies

We Drive Forward

What you will do-

The Accounts Payable Specialist position is responsible for day-to-day operational efficiency of the Accounts Payable department and the invoice/expense to payment process. This position works closely with purchasing to facilitate and achieve accurate and timely processing of invoices and help identify improvements in functions related to goods receipt and purchase order related spend.

How will you do it-

Vendor Invoicing

• Reviews all invoices and documentation for proper approval and coding.
• Perform 2-way or 3-way match as required by the stated procedures, gather and route invoice packages to appropriate personnel for approval.
• Identify, investigate and resolve purchase order, contract, invoice or payment discrepancies.
• Identify problems and interface with supply chain to resolve in a timely manner.
• Accurately input invoices into accounts payable sub-ledger, including selecting the appropriate payment terms to take advantage of vendor trade discounts, breaking out sales and use taxes where applicable for sales use tax compliance purposes, and ensure appropriate department and GL account coding is applied.
• Process 50+ invoices per day.
• Reconcile and obtain vendor statements.

Vendor Payments

• Prepare wire and ACH payments for vendor invoices.
• Prepare check runs, coordinate signatures for checks, and subsequently mail the checks per the company's stated procedures.

Sarbanes Oxley (SOX) Requirements

• Complies with and helps to achieve internal SOX control and Internal Audit requirements in invoice and payment processing.
• Maintain procedures, relevant work instructions and process documentation.

Expense reports

• Process and audit Travel and Entertainment expenses, ensuring best practices and adherence to T&E policies.

Other

• Reconcile and audit corporate credit card transactions.
• Provide supporting documentation when needed for audits.
• Review invoices for proper sales & use tax and proper exemption classification.
• Assist in year end 1099 mailings and preparation.
• Assists in month end closing including accruals.
• Responds to request for data and resolves issues with supplier/vendor/employee/auditor queries.
• Provides support when required to other member(s) of the AP and Accounting team.
• Corrects postings of invoices, related to purchase order spend and non PO spend areas.
• Ensure compliance with all A/P processes and procedures.
• Establishes and maintains effective working relationships with employees, vendors and internal Stakeholders.
• Adopt and follow Aspen's core values of Safety, Quality, Integrity, Teamwork, Customer and Innovation on both a personal and professional level.
• Performs other related duties as assigned by management.

Why you are right for the job-

• High school diploma or general education degree (GED), or equivalent combination of education and experience.
• College degree with accounting coursework preferred.
• 3+ years of Accounts Payable experience required.
• Work experience in a manufacturing environment preferred.
• Proficient in Excel and Microsoft Office suite.
• Experience with Microsoft Dynamics 365 ERP system is strongly preferred.
• Detail oriented approach to work with solid organization skills.
• Good problem identification and problem solving stills.
• Excellent communication, organizational and time management skills required.
• Proven ability to interface with employees, suppliers, and management teams.
• Demonstrates consistency in values, principles and work ethic.

What to expect-

Physical Demands and Work Environment:

• Occasionally required to stand
• Occasionally required to walk
• Frequently required to sit
• Continually required to utilize hand and finger dexterity
• Occasionally required to climb, balance, bend, stoop, kneel or crawl

• While performing the duties of this job, the noise level in the work environment is usually moderate
• The employee must occasionally lift and/or move more than 20 pounds / frequently lift and/or move up to 10 pounds / continually lift and/or move up to 5 pounds.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PERKS OF JOINING OUR TEAM!

Aspen is committed to offering a comprehensive benefits package, a positive and productive work environment, encouraged work/life and family balance, and opportunities for growth and development, in a culture that is focused on inclusion, sustainability, and working together to solve the world's toughest challenges.

Aspen is proud to offer a competitive benefits package including Medical, Dental, Vision, Tuition Reimbursement, Paid Holidays, Sick Time, and PTO. In addition, we also offer 401k Employer Match, Life and Disability Insurance, and other benefits.

Expected Compensation: Between $22.12 and $27.64 USD/hour based on experience.

Aspen Aerogels, Inc. is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Aspen Aerogels, Inc. is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to abuttitta@aerogel.com or call and leave a voice message at (508) 466-3111 and let us know the nature of your request and your contact information and we will return your message.