Executive Operations Officer

#CA-DS

This position provides comprehensive support to the School of Nursing (SON) executive leadership by managing daily operations, administrative functions, and a broad portfolio of strategic and tactical projects. This position is responsible for ensuring seamless administrative and personnel support for assigned executives, including the coordination and preparation of confidential personnel actions for all of SON Units. This position will also support a wide range of strategic and tactical projects by defining priorities, developing action plans, conducting research and engaging with stakeholders. This role also supports the shared governance between SON and School of Medicine (SOM) on key initiatives and ensures that SON leadership has timely and accurate information and informed recommendations for effective decision-making.

Apply By Date

1/5/2026 at 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position.

• Bachelor's degree in related area and / or equivalent experience / training.
• Demonstrated project management experience.
• Experience working in a fast-paced, deadline driven environment.
• Demonstrated political acumen to work in an executive-level office environment. Ability to represent the SON with tact and discretion to all constituents.
• Strong planning and organizational skills to manage complex calendar, to schedule and coordinate large, complex meetings and special events and monitor/maintain complex projects, and ability to work with detail and complete tasks on time, with little or no supervision.
• Excellent interpersonal and oral communication skills to effectively and professionally communicate in person; investigative skills to elicit information needed to clarify inquiries and requests; professional skills to handle sensitive or difficult situations diplomatically; and work effectively and sensitively with constituents from diverse cultural backgrounds and perspectives.
• Excellent organizational skills; demonstrate skill to work on projects with competing deadlines and to establish goals and workload priorities; and flexibility in dealing with people and competing demands.
• Ability to exercise independent judgment and to make effective decisions based on knowledge of Campus and University priorities, resources and policies.
• Ability to anticipate problems/roadblocks and associated consequences and taking appropriate initiative.
• Flexibility to maintain multiple projects with shift priorities.
• Personal initiative and ability to accept responsibility for decisions and actions.
• Excellent writing, editing, and proofreading skills to quickly and accurately produce correspondence and other written materials.
• Skills to maintain confidentiality of sensitive issues; ability to exercise discretion in dealing with controversial or potentially sensitive topics.
• Accomplished organizational and analytical skills to assume general assignments and independently follow through to successful completion; and to manage details of complex projects and events.
• Skill to effectively and efficiently manage multiple, complex electronic calendars preferred, experience and strong organizational skills to schedule and coordinate large-scale conferences/meetings and special events preferred.
• Computer knowledge and skills to apply various programs (Outlook, Word, Excel, PowerPoint) and software to accomplish assignments, and the ability to learn new software, as necessary.
• Resourcefulness to problem-solve using colleagues, the Internet and good judgement

Preferred Qualifications

• Demonstrated experience working in higher education or a similar setting.
• Working knowledge of University of California policies and procedures.

Key Responsibilities

• 75% - Executive Leader & Division Support
• 25% - School of Nursing Administrative Team Support

Department Overview

The Betty Irene Moore School of Nursing at UC Davis advances health and ignites leadership through innovative and interprofessional education, transformative research and bold system change. Leaders at the School of Nursing steadily chart a course of developing education curricula, approaches and programs aimed at keeping pace with the rapidly evolving health-care environment and preparing a new breed of health leaders who are skilled and nimble agents of change.

POSITION INFORMATION

• Salary or Pay Range: $30.09 - $50.54
• Salary Frequency: Hourly
• Salary Grade: 135
• UC Job Title: ADMIN OFCR 2 CX
• UC Job Code: 004263
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): Day, 8 hour
• Location: Betty Irene Moore Hall (HSP029)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Ability to work onsite and remotely as needed

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment.
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements.
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks