A/A Administrative Aide

There's never been a better time to join the shipbuilding industry. As demand for cutting-edge naval technology grows, General Dynamics Electric Boat is at the forefront-designing, building, and maintaining the most advanced submarines in the world. Our work is mission-critical, supporting the U.S. Navy and strengthening national security.

About Department 403 - Technical Services

The Life Cycle Support directorate is responsible for the development and maintenance of all submarine logistics products, including modernization and fleet support of submarines. Our mission is to provide the U.S. Navy five-star support that increases submarine Operational Availability and Capability. As part of this directorate, Department 403 - Technical Services provides writing, editing, logistics, and production services in the development and maintenance of logistic technical data (LTD) including ship systems manuals and component technical manuals for OHIO, SEAWOLF, VIRGINIA, SSGN, and COLUMBIA.

Role Overview

The position entails working with a small team of text processors supporting approximately 60 Writers and Editors assigned to develop, update, and issue component and ship system technical manuals. Other tasks include typing correspondence and transmittals, as well as maintaining MS Word templates.

Candidates must be able to adapt as the workload and position requirements change.

Key Responsiblities include, but are not limited to the following:

Typing, distributing, filing of correspondence, such as letters to customers, internal memorandums, transmittals, and maintaining electronic and hard copies.
• Create new or updating assigned manuals by incorporating markups via SGML or XML toolsets.
• Create IETM and complete internal review. Incorporate any corrections as requested.
• Complete peer review QAs on completed work prior to returning products back to D403 Writing.
• Communicate with writers and/or editors if necessary.
• General administrative duties to support to the Technical Services organization.
• Participation in continuous improvement efforts such as development of desktop guides, checklists, procedures, etc.

The successful candidate will be extremely organized and possess excellent interpersonal skills, team commitment, and the ability to work well with others. Willingness to learn and to assist with issues using independent judgment, ingenuity, creativity, and sound decision-making skills are necessary for this role. Well-developed verbal and written communication skills are essential.

Knowledge of correspondence formatting and experience with PC applications including Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) are necessary to be successful in this role.

Required

• High School Diploma or GED.
• 2-5 years of administrative experience.
• Candidate must demonstrate error-free word processing capabilities (45 wpm minimum).
• Ability to obtain and maintain Secret security clearance.

Preferred

• Experience with SGML, XML, and HTML.
• 3-5 years in an administrative role, particularly in a document management environment.
• Experience with document quality checks or similar tasks that require a high level of accuracy

• Proficiency with Microsoft Office products, particularly Word and Excel.
• Written and verbal communication.
• Attention to detail.
• Willingness to learn

Why Join Us

• We offer a workplace where integrity, innovation, and excellence drive everything we do
• Competitive Pay & Benefits - Comprehensive healthcare, retirement plans, and tuition assistance
• Career Growth - Training, mentorship, and opportunities to advance within the company
• Stability & Expansion - We're growing, adding thousands of new jobs across our facilities
• Inclusive Culture - Employee Resource Groups and community engagement
• Impactful Work - Every role contributes directly to national defense and the U.S. Navy's mission