Executive Assistant to the Chief Medical Officer - Minnetonka, MN

At UnitedHealthcare, we're simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and optimized. Ready to make a difference? Join us to start Caring. Connecting. Growing together

UnitedHealthcare is seeking a highly qualified Executive Assistant who can thrive in a dynamic and varied work environment. This position will provide support to the Chief Medical Officer and senior leadership team of UnitedHealthcare for Employer & Individual in a manner consistent with the highest levels of performance and professionalism based in our Minnetonka, MN office. This position requires solid skills in the areas of relationship building, communication, and partnering with other leaders' executive assistants, as well as with colleagues at all levels in the organization.

The role is based in Minnetonka, Minnesota, working in a hybrid model defined as four days per week in the office.

Primary Responsibilities:

• Provide primary support to the CMO with schedule, coordinate and manage meetings, expenses & travel and support to senior leadership team
• Maintain and communicate sensitive or confidential information in accordance with internal policies and procedures for the office of the CMO
• Manage active calendars, resolve scheduling conflicts as they arise, prioritize ensuring effective time management for the CMO and other executives
• Create, prepare, and distribute all meeting materials
• Familiarity with charitable/community relations and promotional items budget and sponsorships
• Ensure all resources and technology is set up and working for all meetings
• Facilitate handling of requests for information; evaluate requests and use judgment to take action
• Work effectively as an integral member of a team; provide administrative support on various business unit projects and initiatives
• Prepare presentations, letters, memos, monthly and quarterly reports, and charts using MS Office
• Greet visiting clients, guests and employees
• Attend meetings, capture notes and action items, follow up on action items
• Independently perform varied administrative duties related to functional area
• Act as a liaison and work with building management and UHG facilities manager to maintain awareness of potential issues and or repairs needed within the office environment and coordinate maintenance and repair
• Maintain and keep updated office and CMO distribution lists
• Maintain a high level of organization and attention to detail
• Handle highly confidential information discreetly
• Interact with individuals at all levels of the organization

Critical skills:

• Demonstrated interpersonal skills
• Tact, diplomacy, and sensitivity to respect confidential information
• Comfortable with change
• Adept at managing multiple priorities
• Solid emotional intelligence
• Exceptional attention to detail and follow-though
• High energy, positive outlook, remains calm in stressful, pressured situations; remains calm when problem solving

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• 5+ years of administrative experience supporting C-suite leaders within a global, complex and fast-paced Fortune 500 organization
• Experience supporting multiple executives within a fast-paced, dynamic environment
• Experience leveraging AI capabilities such as ChatGPT and Copilot to improve team efficiency
• Experience arranging Microsoft Teams virtual meetings
• Experience coordinating large meetings for senior leadership
• Experience coordinating office moves including hardware and software requisitions, travel arrangements, submitting expenses, new hire onboarding and other office management responsibilities
• Advanced proficiency within Microsoft Office Outlook, Excel, PowerPoint, Word, Teams, and Visio
• Willing and able to travel 5-10% +/- depending on business need
• Reside within commuting distance to Minnetonka, MN

Preferred Qualifications:

• Health insurance experience
• SharePoint experience

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $23.41 to $41.83 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.