Proposal Manager

Job Description

The Proposal Manager is responsible for leading and managing the development of competitive proposals for federal government, state and commercial customers and ensuring compliance with solicitation requirements while delivering compliant, compelling and high-quality submissions. The Proposal Manager reports directly to the Senior Director of Proposal Operations.

Duties and Responsibilities

• Leads and coordinates the end-to-end proposal development process, including analyzing Requests for Proposals (RFPs), SF330s, Requests for Information (RFIs), and other solicitation documents.

• Leads all proposal activities, including managing proposal personnel, proposal schedules and deadlines, and monitoring the progress of the proposal.

• Collaborates with internal stakeholders, including technical teams, subject matter experts (SMEs), contracts specialists, subcontracts and procurement, talent management and business development teams to gather and integrate information.

• Develops, writes, and edits proposal content, including executive summaries, technical volumes, past performance, management plans, and cost narratives.

• Develops and maintains proposal schedules, outlines, compliance matrices, and review plans to ensure timely and accurate submissions.

• Manage proposal color review process (Blue, Pink, Red, Gold teams), ensuring rigorous review of proposal documents to confirm compliance, consistency, and alignment with solicitation requirements and capture strategy.

• Manage color review assignments ensuring leadership participation.

• Manage feedback documentation assembly and dissemination to proposal team and adjudication and disposition of feedback and recommendations.

• Maintain and update content libraries, proposal templates, and graphics to streamline future proposal development efforts.

• Continuously refine and improve proposal development processes, tools, and templates to enhance efficiency and effectiveness.

• Implement AI proposal tools as appropriate in proposal development.

• Support other Proposal Operations activities (e.g., content databases, SharePoint library management, and branded process refinement etc..) as needed

Required Qualifications

• Bachelor's degree with a concentration in business administration or related field or equivalent, relevant work experience

• Minimum of seven (7) years of experience in proposal management

• Proven track record of managing and winning proposals of increasing value ($50M and above)

• Thorough understanding of and ability to incorporate competitive analysis, customer analysis, win strategy development, and price-to win analysis.

• Experience with proposal automation tools and generative AI solutions.

• Understanding of federal contracting processes, FAR/DFARS regulations, and government procurement practices.

• Exceptional writing, editing, and communication skills

• Strong organizational and project management abilities with attention to detail

• Ability to manage multiple proposals simultaneously and prioritize competing projects

• Ability to deliver quality work on tight deadlines, with strong organization and priority setting skills

• Advanced working knowledge with Microsoft Office, SharePoint, Adobe, Teams.

Preferred Qualifications

• APMP / Shipley certifications

• MS Project, Visio experience

Physical Requirements and Work Conditions

• Work involves sitting and standing for prolonged periods of time

• Work is normally performed in a typical interior/office work environment; travel within the United States is required