Project Coordinator

Your Role

Gensler is seeking a dynamic Project Coordinator to join our growing Denver team. If you're energized by precision and thrive on bringing order to creativity, this is your chance to help transform bold ideas into built realities. At Gensler, design is more than aesthetics-it's about shaping experiences and communities, and you'll play a pivotal role in making that happen.

As a Project Coordinator, you'll be the backbone of our project teams, ensuring seamless execution from the first proposal through design phases to project close-out. Success in this role comes from being a natural problem-solver with an eye for detail and a passion for collaboration. You anticipate needs before they arise, keep complex processes running smoothly, and find satisfaction in turning chaos into clarity. If you're organized, proactive, and love being the connector who makes things happen, you'll thrive here.

What You Will Do

• Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.

• Managing workload - prioritizing work, follow up of outstanding items, and ensuring deadlines are met.

• Provide coordination and administrative support through project phases:

• Project Start-Up Tasks: Including contracts, RFP's/proposal letters, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers.

• Early Project Phases Tasks: Including but not limited to programming data worksheets, consultant contracts, consultant work authorizations, accurate project files documentation, project filing, creation/maintenance of various spreadsheets, correspondence, maintenance of logs (contracts, work authorization, consultant work authorizations), Bluebeam Studio set up and management.

• Construction Documentation: QA/QC document stamping and coordination, Final stamping coordination

• Construction Administration: RFI and Submittal logging, file management and tracking.

• Support managers with fees spreadsheets.

• Request insurance certificates, coordinate with Legal and Finance.

• Schedule and coordinate meetings. Attend meetings, if necessary, for taking meeting minutes and documenting other project information.

• Organize, update, and file coordination of Microsoft Teams project pages.

• Special duties and projects, as assigned or necessary, including management and training of other coordinators.

Your Qualifications

• 5+ years of experience as a project coordinator

• Experience within an architecture or design firm (highly desired)

• Bachelor's Degree preferred

• Ability to effectively prioritize with strong time management skills in a fast-paced environment

• Superior verbal and written communication skills

• Highly organized with a strong attention to detail

• High level of professionalism and strong sense of urgency

• Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint)

• Proficiency in Word, InDesign, Photoshop, and MS Project preferred

• Ability to work with minimal guidance; Proactive, motivated self-starter

• Proficiency with Zoom, Microsoft Teams and conferencing systems - web and telephonic

• Proficiency with Procore, Autodesk Cloud (ACC)

• Flexibility and ability to handle and manage change effectively and efficiently

*Compensation is based upon applicable experience and estimated range is $32.00 - $42.00 hourly + bonuses + benefits.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From hiking and camping excursions to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests.