Associate Chief of Staff, Cameron Institute (4702C), Intercollegiate Athletics - #83008

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview

The Department of Intercollegiate Athletics consists of more than 300 staff members and coaches and sponsors 30 varsity sports programs. These 30 programs include more than 900 student-athletes who participate in the various sports programs annually within the National Collegiate Athletics Association (NCAA).

Position Summary

The Cameron Institute Associate Chief of Staff & Student-Athlete Development Generalist within the Cameron Institute for Student-Athlete Development (the Cameron Institute) will provide administrative and programmatic support for the Cameron Institute, the Director of the Cameron Institute, and support each unit within the organization. The role will also have a Student-Athlete Development oversight of select initiatives, including the Student-Athlete Advisory Committee and Student-Athlete Led Organizations (SALOs), which have a community engagement lens.

Application Review Date

The First Review Date for this job is: 12/24/2025. For full consideration, please apply by 01/05/2026.

Responsibilities

• Serve as the primary administrative support to Cameron Institute Leadership team, handling written and email correspondence, scheduling, alumni communication, and recruiting efforts.
• Provide direct support to the Director in her capacity as Senior Woman Administrator (SWA), including coordinating communications, initiatives, and projects that advance the student-athlete experience across Intercollegiate Athletics.
• Manage internal communications across the Athletics Department, including with Head Coaches and Assistant Coaches.
• Coordinate and manage event production activities (agendas, scheduling, logistics) for the Retreat, Advisory Board meetings, networking events, and other Intercollegiate Athletics programs.
• Prepare agendas, presentations, briefings, and bios in advance of sessions; provide on-site event assistance and post-event follow-up reports.
• Oversee people and culture processes, including on-campus interviews, onboarding/off-boarding, signage, credentials, gear, purchasing, travel, and reimbursements for staff, student-athletes, and alumni.
• Lead office management and facilities coordination, including maintenance and organization of brick and mortar office space, purchasing, and organizing the Google Drive and other digital systems to improve staff efficiency.
• Coordinate all external-facing media for the Cameron Institute (website maintenance, annual report, Instagram, Teamworks, Retain, Linktree, videos/promotional materials, Golden Bear Network, Calm, and marketing collateral).
• Provide administrative and communication support to the Directors of each unit (three total).
• Coordinate follow-up correspondence with alumni, professionals, and donors; manage the Cameron Institute email inbox.
• Update data and analytic dashboards, Helper Helper, Calm app files, Retain; track completion of the California Way Reflection, and other related data projects.
• Provide event support and assist with special projects spanning career development and community engagement initiatives.
• Serve as the co-primary advisor for Cal SAAC, and primary advisory and administrative lead for SALOs.
• Provide holistic leadership advising, administrative, and project management support for the SAAC Executive Board and representatives to ensure the organization is inclusive, reflective, and effective in achieving its goals: representing student-athletes' voices, building and enhancing community within Cal Athletics, and contributing to community beyond Cal Athletics..
• Collaborate closely with the career development team including supporting panels, outings, networking and software maintenence.
• Develop and steward partnerships between the Cameron Institute for Student-Athlete Development, Intercollegiate Athletics, and other aligned campus units.
• Prepare student-athletes for speaking engagements, organize opportunities within Cal Athletics, UC Berkeley, the ACC, and the NCAA, and identify candidates for these opportunities.
• Support end-to-end registration, renewal, and advising of SALOs.
• Engage in professional development and perform additional responsibilities as needed.

Required Qualifications

• Thorough knowledge of program activity and best practices.
• Problem-solving skills; multi-task, work with frequent interruptions, and effective listener.
• Highly effective verbal and written communication skills in the English language.
• Proficiency in the use of basic computer applications relevant to job duties.
• Exceptional skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies, both verbally and in writing.
• Excellent written and verbal communication skills particularly in a professional service-oriented environment.
• Ability to manage a high volume of work in a high-pressure situation with demanding timeframes.
• Exceptional project management and organizational skills, including responding to inquiries and/or requests in a timely manner.
• Ability to analyze, create, and deliver on professional processes.
• Strong skills in analyses and complex problem-solving.
• Excellent customer service and interpersonal skills, ability to serve as the first point of contact for donors, alumni, and other constituents.
• Experience in scheduling and securing appointments with external constituents.
• Excellent attention to detail and accuracy.
• Ability to perform database research and analysis of the information.
• Ability to produce materials and activities for high-level events.
• Ability to work overtime and/or weekends when necessary to assist with meetings or events. Knowledge of student-athlete development operations.
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of campus, the community, and external constituencies.
• Strong service orientation.
• Experience with or the ability to process travel reimbursements including experience working with accounting/financial systems to submit/track requests.
• Knowledge of and/or can quickly learn campus and department business procedures.
• Student-centered, inclusive, and culturally sensitive advising and counseling skills.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Familiarity with and/or can quickly learn campus processes, protocols and procedures.
• Knowledge of federal regulations such as FERPA and HIPPA.
• Advanced knowledge of modern office hardware (computers, printers, projectors, phones, etc.) and software including the Microsoft Office suite (Excel, Word, & Power Point) and other databases (Qualtrics, etc.).
• Must maintain current knowledge of applicable rules and standards regulations of the Atlantic Coast Conference, the National Collegiate Athletic Association (NCAA), as well as other associations and agencies to which the Berkeley campus of the University of California adheres, and, at all times avoid any and all violations of these rules and standards.
• Bachelor's degree in related area and/or equivalent experience/training.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted annual salary range that the University reasonably expects to pay for this position is $78,930.91 (Step 1) - $85,438.45 (Step 5).

• This is a full-time (40 hours/week), career position that is eligible for UC Benefits.
• This is an exempt monthly-paid position.

How to Apply

• To apply, please submit your resume and cover letter.

Other Information

• This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Mandated Reporter

This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.

Misconduct

SB 791 and AB 810 Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

This job is part of the Employee Referral Program. If a UC Berkeley employee is referring you, please ensure you select the Referral Source of "UCB Employee". Then enter the Employee's Name and Berkeley E-mail address in the Specific Referral Source field. Please enter only one name and email.