Academic Program Coordinator
Job Summary
PLEASE NOTE: THE POSITION IS LOCATED IN FRESNO, CA. Duration through June 30, 2026.
Combination of on-site work on campus and in local schools. This position will oversee programming for the Caruthers Unified School District Junior Doctors Academy and Doctors Academy. They will work closely with staff and students at Caruthers Elementary School and Caruthers High School. Must have reliable transportation.
Under the supervision of the Program Supervisor, the Academic Program Coordinator will be responsible for the design, planning, and implementation of the Doctors Academy Program curriculum and program activities at selected sites. The Academic Program Coordinator will have advanced knowledge in academic preparation and health pathway programs and experience working with a diverse student population. The Academic Program Coordinator will establish new relationships and maintain existing organizational relationships with health care partners, K to 14, and higher education institutions. The Academic Program Coordinator will have a strong background in social determinants of health, social emotional development to support pre-health students, and be required to balance coordination duties with academic advising support for students. The Academic Program Coordinator duties will require advanced knowledge of implementing systems and procedures to track and report data, for the purpose of increasing programmatic outcomes of participating students and stakeholders. The Academic Program Coordinator will be responsible for supervising participating students in their program activities, such as summer clinical placements.
Key Responsibilities
Provides leadership in the design and implementation of the Doctors Academy Program curriculum and activities, which will follow a four-year curriculum cycle for participating students. Manages work-based learning opportunities, college-going field trips and associated activities, college preparation services, and clinical activities for K-14 participating students. Plans and organizes regional events and activities including conferences; supervises participating students during summer programming and mentorship experiences in clinical settings. Manages all program components and their associated activity budgets.
Provides leadership in the design of college & career advising course planning in collaboration with department and school site leadership. Provides complex academic advising to participating students. Collaborates with school site personnel to track student academic progress; design academic support plans for students to ensure post-secondary admission eligibility; plan, coordinate, and deliver individual and group advising services as needed. Utilizes institution's district tutors and additional academic support resources, if available. Organizes and supervises academic advising, probationary, program exit, and retention meetings with students and their families. Develops and maintains relationships with parents/families to support student academic success and access to higher education while acting as an advocate.
Provides leadership in the production of program reports, data collection, documentation of participant contacts and progress, and tracking of academic progress of program participants. Works collaboratively with department leadership to provide input on short- and long-term strategic and program planning efforts, fiscal sustainability plans, grant report and proposal writing, expenditure needs, and overall direction of program offerings.
Provides leadership in the design, coordination, and implementation of all outreach and recruitment efforts for the Doctors Academy Program. Establishes metrics and target strategies with department leadership and stakeholders. Establishes relationships with local community organizations to promote programming to target audiences and ensure approaches are reaching and appropriate for student populations being recruited.
Develops existing and new partnerships/networks with K-12, higher education institutions, and community organizations. Organizes and facilitates stakeholder meetings with K-14 sites and institutions of higher education and serves on department, organization, and external committees, workgroups, and coordinating bodies.
Supports department leadership in recruitment and hiring of professional, student, and/or temporary staff as needed. Assists with other department events, programming, and duties as assigned in support of departmental programs. The final salary and offer components are subject to additional approvals based on UC policy.
To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)
Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description UCSF Fresno is a regional campus of UCSF School of Medicine located in California's Central Valley and the Department of Undergraduate Medical Education (UME) is the administrative unit that oversees the Office of Health Career Pathways (OHCP). The OHCP was established to provide programs and services that lead to student academic success and exploration of research and health careers, as well as better coordinate and increase the success of existing health pathway programs at UCSF Fresno. UME provides services for 100 or more third year students from UCSF as well as 300 or more visiting 4th year medical students for clerkship rotations. UCSF Fresno has several accredited Residency & Fellowship programs under the auspices of Graduate Medical Education. The UCSF Fresno UME Office is responsible for implementation of all strategic directives for medical education at the Fresno campus and for ensuring that those who serve undergraduate student learners are actively engaged in the highest quality learning and teaching environment with a strong commitment to diversity and UCSF's PRIDE values. Required Qualifications * Bachelor's degree in related area and/or equivalent experience/training
* Driver's License
* Comprehensive experience advising and supporting educationally disadvantaged students regarding postsecondary opportunities and careers.
* Advanced knowledge of up-to-date information on K-12 and higher education policies and issues, with the ability to assess their impact on program strategies.
* Advanced knowledge and experience working with educational equity programs serving a diverse student population; demonstrated cultural competency with respect to race, ethnicity, and socio-economic status.
* Advanced knowledge of K-12 and higher education institutions (UC, CSU, CC, etc.), admissions and financial aid and scholarship requirements, and matriculation processes.
* Ability to establish and maintain cooperative relationships with stakeholders such as school district administrators, school counselors, principals, teachers, and community contacts; ability to develop outreach programs and design effective materials.
* Advanced knowledge of high school graduation and college entrance requirements.
* High-level skills in communicating clearly and effectively, both verbally and in writing.
* Advanced knowledge of youth and adolescent development theory, including issues facing low-income, first-generation, and underserved youth.
* Ability to interpret policies and procedures to youth, parents, and school representatives.
* Maintains up-to-date knowledge of K-12 and higher education policies and issues, assesses their impact on program strategies, and disseminates information to school-site and district personnel.
* Ability to prioritize work assignments and manage multiple critical projects with deadlines; strong project management skills. Preferred Qualifications
- Masters Degree in Public Health, School Counseling, Education, or other related area of study
- 5+ years' experience in working with K-12 through college level student populations
- Pupil Personnel Services Credential
- Knowledge of state and national education policies and current education theories
License/Certification Driver's license About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/ppsm-20 For the University of California's Anti Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination Job Code and Payroll Title 004536 K to 14 ACAD PREP SPEC 4 Job Category Education, Professional and Managerial, Temporary Employment Bargaining Unit 99 - Policy-Covered (No Bargaining Unit) Employee Class Temporary Employment |
University of California - San Francisco Campus and Health
Dec 11, 2025