Office Administrator - Dallas, TX

JOB OVERVIEW:

This position is responsible for providing support to LPS managers and employees, and assisting with daily office needs under the Director of Client Services' supervision. Office clerk's responsibilities include sending out marketing materials, reporting, and maintaining appropriate filing systems.

*This position will based in our Irving, Texas Office 8:30am-5pm Monday-Thursday with ability to work remote on Friday's*

KEY RESPONSIBILITIES (Please include % of time for each responsibility):

• Oversee the shipping of marketing materials, ensuring timely delivery and tracking packages to confirm receipt.
• Manage all mailing operations, including the preparation and maintenance of mailing lists.
• Provide back-up support for answering and directing phone calls as needed.
• Distribute emails, correspondence, memos, letters, faxes, and forms efficiently to appropriate recipients.
• Assist in the preparation and submission of regularly scheduled operational reports.
• Maintain accurate and up-to-date contact lists for internal team members and external partners.
• Offer general support and assistance to visitors, ensuring a positive experience.
• Collaborate with administrative assistants to address requests and queries from senior management.

SPECIFIC KNOWLEDGE & SKILLS:

• Good computer skills required, including Microsoft Office (Word, Excel, HubSpot (highly preferred), PowerPoint, Outlook, and Google Suite).
• Excellent verbal and written communication skills.

GENERAL SKILLS & COMPETENCIES:

• Strong time management skills and the ability to prioritize work and meet deadlines
• Very good attention to detail and accuracy
• Customer service oriented and the ability to work with complex issues
• Ability to plan and arrange activities
• Very good interpersonal communication skills
• Very good written and verbal communication skills
• Ability to maintain confidential and highly sensitive information
• Ability to work in a team environment
• Ability to multi-task
• Ability to manage conflict
• Capacity to work effectively under pressure
• Establish productive working relationships at multiple levels within the organization

MINIMUM WORK EXPERIENCE:

Typically 2 or more years of related experience.

PREFERRED EDUCATION:

Typically High School education, vocational training and/or on-the-job training. Bachelor's degree preferred.

TRAVEL / PHYSICAL DEMANDS:

Travel typically less than 10%. Office environment. No special physical demands required.

Henry Schein, Inc.is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.

For more information about career opportunities at Henry Schein, please visit our website at: www.henryschein.com/careers

Fraud Alert

Henry Schein has recently been made aware of multiple scams where unauthorized individuals are using Henry Schein's name and logo to solicit potential job seekers for employment.

Please be advised that Henry Schein's official U.S. website is www.henryschein.com. Any other format is not genuine. Any jobs posted by Henry Schein or its recruiters on the internet may be accessed through Henry Schein's on-line "career opportunities" portal through this official website. Applicants who wish to seek employment with Henry Schein are advised to verify the job posting through this portal.

No money transfers, payments of any kind, or credit card numbers, will EVER be requested from applicants by Henry Schein or any recruiters on its behalf, at any point in the recruitment process.