Travel Coordinator

Taxable Entity

ALUTIIQ INFORMATION MANAGEMENT LLC

Job Title

Travel Coordinator

Location

VA Lorton IMAP - Lorton, VA 22079 US (Primary)

Category

Administrative Support

Job Type

Full-time

Typical Pay/Range

$65,000 - $75,000 per year depending on experience

Education

High School Diploma or GED

Travel

None

Security Clearance Required:
Secret

POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):

The Travel Coordinator is responsible for all aspects of travel for the Alutiiq IMAP Employees. This includes but not limited to booking travel tickets, lodging reservations, as well as other travel documents, understanding international travel requirements, application of Federal Travel Regulations (FTR) and/or Joint Travel Regulations (JTR), and communicating with multiple internal and/or external points of contacts. The Travel Coordinator must be able to work in a fast-paced environment, multi- tasking to meet deadlines for the contract and possess a high level of organization.

Role and Responsibilities

* Create Traveler profiles for all program employees using Concur Travel

* Work with Travel Management Company to secure travel arrangements (i.e. air, lodging, etc.) per contract regulations (i.e. FTR/JTR)

* Assist with interpretation and guidance of the Federal Travel Regulations and/or Joint Travel Regulations

* Obtain, store, and provide archived travel itineraries upon request

* Send and receive travel documents for program employees

* Coordinate with foreign site locations to provide travel details for small maintenance teams

* Advise employees on special or adverse conditions as they relate to individual travel plans

* Stay informed about current international travel advisories, political situations, and health concerns in various destinations.

* Help resolve travel billing discrepancies and travel concerns as they arise with the ability to escalate as needed

* Communicate effectively with internal and/or external points of contacts on multiple trips

* Reconcile corporate travel credit card(s)

* Provide and monitor security/life safety concerns for program personnel traveling abroad

Deliverables may include:

1. Travel tickets

2. Lodging reservations

3. Credit card reconciliation for travel tickets

4. Other duties as assigned to help fulfill contract requirements

REQUIRED QUALIFICATIONS AND EXPERIENCE:

* 2+ years' experience in travel coordination, with 1+ years' experience with overseas travel coordination

* Ability to work in a fast-paced environment, multi-task, and communicate clearly and effectivity verbally as well as written

* High level of proficiency with Microsoft Office Suite

* Secret Clearance

* High School Diploma

Preferred Qualifications, Skills, & Experience

* Bachelor's Degree

* Travel Agent Certificate

* Excellent oral and written communication skills

* Strong willingness to learn new technology

* Great organizational skills

* Ability to self-manage

Afognak Native Corporation and Afognak's direct and indirect subsidiaries, partnerships, joint ventures and affiliates to include Alutiiq, LLC; Afognak Commercial Group, LLC; Alutiiq Professional Consulting, LLC; and each of their respective domestic and foreign, direct and indirect subsidiaries, partnerships, joint ventures and affiliates are equal opportunity employers that do not discriminate on the basis of actual or perceived race, color, religion, national origin, citizenship status, age, sex (including pregnancy, childbirth, related medical conditions and lactation), sexual orientation, protected veteran status, disability, genetic information, or any other characteristic protected by applicable federal, state or local laws (collectively, "Protected Status").

The pay range information provided is a general guideline. The pay rate offered will be determined based on the candidate's experience and qualifications, as well as geographic locations, market data, and other business considerations, as permitted by law.

Our full range of benefits include medical, dental, vision, disability protection, life insurance, prescription coverage, voluntary benefits, paid leave, and 401(k) retirement. Positions covered by the McNamara O'Hara Service Contract Act (SCA), Davis-Bacon Act (DBA), or a Collective Bargaining Agreement (CBA), or Fair Labor Standards Act (FLSA) will comply with the statute or CBA requirements as well as other client-customer contract requirements (all benefits are subject to eligibility requirements). For more information, please visit our Company's Career page.