Executive Assistant - Journey

Join the Pirate Nation! East Carolina University ( ECU) is a Carnegie Doctoral University with high research activity. We are also a teaching institution that is renowned for academic excellence. As an R1 university, we make a significant investment in faculty research by providing support related to travel, technology, research databases, and development. We are one of the largest universities in North Carolina with almost 27,000 undergraduate and graduate students. Our main campus is in downtown Greenville, which is a rapidly expanding city and the predominant health, entertainment, financial, and educational hub of the eastern North Carolina region. In addition, many of our students come from rural communities with their own set of challenges and perspectives.

The College of Business ( COB) has been AACSB accredited for over 40 years. We offer BSBA, MBA, and MSA degrees and our School of Hospitality Management offers both a BS in Hospitality Management and an MS in Sustainable Tourism and Hospitality. Additionally, the Miller School of Entrepreneurship offers a BS in Entrepreneurship. We are one of the largest Colleges of Business in the state with approximately 4,200 undergraduate and 900 graduate students. To date, the COB has approximately 150 faculty members of the highest caliber, skilled in the scholarship of research, teaching, and application of knowledge. A strategic goal of the college is to create an environment where the faculty, staff, and students can thrive and be personally and professionally respected.

The College of Business Dean's oce houses the Dean and Associate Dean oces. The Dean's oce has direct oversight and responsibility for all academic, nancial, personnel, alumni, advancement, and development activities of the College.

The Executive Assistant will assist Graduate Programs for the College of Business. Duties include: Assistant will have a thorough knowledge of policies and procedures for graduate students enrolled in the College of Business and assist with written documentation of these procedures. Will review procedures periodically and make updates as needed.

Communication: Incumbent serves as point of contact for information concerning the activities, policies, reports and deadlines for the College of Business. Responds to inquiries on university and College administrative policies and procedures and is expected to know the policies and procedures outlined in ECU's Faculty Manual and Business Manual, the policies and procedures of administrative oces at ECU, the policies of College of Business and state regulations that might affect university employees and units. The position will assess and resolve unprecedented problems that require research and review of policies and procedures, and exercise sound judgment in offering solutions and guidance to questions and problems. Coordinates and communicates information, projects and activities among administrative support staff, professional staff, department chairs, college and department committees, university committees and other groups throughout ECU. Position is responsible for conveying highly complex information in a clear and understandable manner. This person routinely works with highly sensitive information and must advise, interact and counsel management and employees on a wide range of sensitive issues which requires condentiality and professionalism at all times. Manages the Dean's calendar to assure that all important responsibilities, commitments and deadlines are met. Collaborates, reviews and prepares speeches/presentations and other materials for the Dean, when necessary. Develops and prepares correspondence, as needed. Reviews incoming documents, correspondence, condential reports and other materials for the Dean and provides the Dean with any historical information or related documents and prepares responses when necessary.

Travel submissions for Dean, Associate Deans, and Directors for the College of Business. Responsible for submitting documents for Dean reimbursements/purchases.

COB Special Events - assist with graduation, donors annual banquet and donor meetings, scholarship banquet, College Holiday banquet, and additional events as required. Assist Associate Dean and Director of Outreach with donor letters of recognition and additional correspondence as needed. Provide assistance with documentation of procedures for specic special events and update when necessary. Schedule meetings and appointments as requested.

Business Administration: Independently provides administrative oversight and management of daily business functions. Must be able to readily respond to shifting priorities and implement new initiatives in the dynamic environment of an academic unit and establish, interpret, modify and monitor Dean's oce policies for effectiveness and viability. Plans, develops and implements strategies, policies and procedures to ensure that the work of the unit is carried out effectively, eciently and deadlines are met. Organizes and attends meetings of the dean, the senior management team and the department chairs. Develops the agenda, collects and/or prepares documents needed for meetings, arranges for presentations to be made by other university administrators or special guests, provides information and reports at the meetings as needed, and serves as facilitator for follow-up actions from these meetings. The incumbent is assigned signature and approval authority for the dean for a number of documents. Approving these documents and/or processes on behalf of the dean requires a thorough understanding and current knowledge of the policies of ECU's Department for People Operations, Success, and Opportunity ( POSO), Academic Affairs, and University, state and federal policies and regulations regarding personnel actions and budgeting processes. On the Dean's behalf, answers daily requests for information and/or advice.

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

None

None

None

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.

East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act ( ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/ TTY) or ADA-Coordinator@ecu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.