Project Coordinator (Regulatory Compliance)

Aquent is partnering with a pioneering technology company that is at the forefront of developing innovative solutions for mobility. This organization is dedicated to creating a safer, more efficient future through groundbreaking advancements in autonomous technology. Join a team where your expertise will directly contribute to the deployment and operational success of cutting-edge systems, making a tangible impact on the future of transportation.

We are seeking a highly organized and meticulous compliance professional to play a critical role in ensuring the legal and operational readiness of our advanced vehicle fleet. In this pivotal position, you will own the end-to-end process for vehicle registration, permitting, and ongoing compliance obligations, operating at the vital intersection of legal, operations, engineering, and regulatory affairs. Your work will directly enable the consistent authorization, compliance, and deployment of our autonomous vehicle fleet, driving forward our mission to revolutionize mobility.

You will be instrumental in navigating complex regulatory landscapes, coordinating with diverse internal teams, and maintaining impeccable records to keep our operations running smoothly and legally. This is an unique opportunity to apply your compliance expertise to an exciting and rapidly evolving industry, making a significant contribution to the success and expansion of our innovative services.

**What You'll Do:**

* Manage vehicle registration and advanced vehicle permitting activities across various state and local jurisdictions, including initial applications, renewals, modifications, and decommissioning processes.

* Coordinate seamlessly with manufacturing and operations teams to gather necessary documentation for registration, such as vehicle identification verifications and manufacturer certificates of origin.

* Process and track advanced vehicle permit applications and renewals with relevant regulatory bodies.

* Maintain precise and up-to-date records of vehicle identification, registration status, and permit requirements.

* Oversee safety driver qualifications and permitting, including reviewing driving records to ensure eligibility, maintaining comprehensive driver files, and conducting regular audits.

* Monitor filing deadlines, upcoming renewals, and eligibility changes, ensuring all submissions are timely and accurate.

* Support internal audits, external inquiries, and regulatory inspections by maintaining robust documentation and clear traceability of all filings.

* Collaborate with legal and regulatory affairs teams to interpret regulatory requirements and translate them into actionable internal processes and controls.

* Partner closely with operations to anticipate needs for new markets and fleet expansion, providing essential day-to-day support for operational aspects like insurance, traffic citations, and tolls.

**Must-Have Qualifications:**

* 4+ years of experience in compliance, regulatory operations, permitting, fleet management, or a similar function.

* Strong organizational skills and a proven comfort working with detailed, repeatable processes.

* Excellent attention to detail and the ability to effectively manage high-volume, detail-heavy workflows with multiple deadlines.

* Clear and concise written communication skills, with comfort collaborating across diverse cross-functional partners.

* A proactive, ownership-oriented mindset with a strong willingness to learn advanced vehicle-specific regulatory requirements and thrive in a fast-moving environment.

**Nice-to-Have Qualifications:**

* Experience working for a fleet manager, automotive retailer, rental car company, or a state Department of Motor Vehicles.

* Working knowledge of regulatory frameworks governing vehicle registration, fleet operations, or advanced vehicle permitting.

**About Aquent Talent:**

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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