Staff Specialist I/II

DEFINITION

Under direction, performs a variety of responsible administrative, technical and specialized functions in the areas of incentives, contracts, business services, finance, budget, and facility management; and performs related work as assigned.

DISTINGUISHING CHARACTERISTICS

Staff Specialist I is the entry level in this series. Initially under close supervision, incumbents learn District, state and federal procedures and policies while performing the more routine technical duties. As experience is gained, assignments become more diversified and are performed with less supervision. This class is alternately staffed with Staff Specialist II and incumbents may advance to the higher level classification after gaining experience and demonstrating proficiency which meet the qualifications of the higher level class.

Staff Specialist II is the journey level class of this series, fully-proficient to perform difficult and technical work. Incumbents are expected to exercise independent judgment.

This class is distinguished from Senior Staff Specialist in that the latter is responsible for more complex work and may perform lead duties.

About the Position

The Regulatory Development Division works with all levels of the Air District, including staff, management, executives, and Board members in developing and modifying Air District rules to provide emissions reductions to improve air quality both regionally and at the neighborhood level and protect the climate.

The Staff Specialist will serve as the main administrative support for the Regulatory Development Division, assisting management and staff with tasks that support the work of the division. This includes but is not limited to: receiving and processing invoices for payment, assisting staff with contracting procedures, filing notices of rulemaking action as required by the California Health and Safety Code and the California Environmental Quality Act, developing and implementing procedures for the maintenance of administrative records of rulemaking activities, responding to public records requests as needed, maintaining and updating information on the division's section of the Air District website, and assisting staff with logistics and other needs associated with workshop or other community event planning.

EXAMPLES OF DUTIES

Participates and assists in the development of policies and guidelines for assigned programs.

Researches technical feasibility and control proposals for new or revised programs; Develops and applies quality control and assurance measures to ensure the effectiveness of programs and appropriate application of methods in accordance with District policies, rules, and regulations.

Reviews, analyzes, and administers a variety of grants, contracts, and other agreements in support of District activities; monitors expenditures and charges against agreements; prepares fiscal status reports for management and prepares cost analyses.

Prepares Requests for Proposal (RFPs) and Requests for Quotations (RFQs); prepares contract documents and other agreements using standard District procedures; and reviews contract terms and conditions.

Calculates emissions reductions, analyzes cost-effectiveness, assesses emissions inventories and performs other technical work within the context of mobile sources and incentives, contracts, business services, finance, budget, and facility management; reviews and summarizes data, prepares special and periodic reports.

Coordinates and facilitates workshops, meetings, and trainings on the technical application and interpretation of District programs, regulations and rules; makes presentations and develops supporting technical materials.

Maintains computer databases and program records.

Rule Development Specific Responsibilities

Receiving and processing invoices for payment,

Assisting staff with contracting procedures,

Filing notices of rulemaking action as required by the California Health and Safety Code and the California Environmental Quality Act,

Developing and implementing procedures for the maintenance of administrative records of rulemaking activities

Responding to public records requests as needed,

Maintaining and updating information on the division's section of the Air District website

Assisting staff with logistics and other needs associated with workshop or other community event planning.

Education and Experience:

A typical way to obtain the knowledge and skills is:

Staff Specialist I: Equivalent to a Bachelor's degree and two years of professional analytical experience.

Staff Specialist II: In addition to the above, two years of professional analytical experience.

Some positions may require more specialized education, training and experience.

QUALIFICATIONS

NOTE: The level and scope of the knowledge and skills listed below are related to job duties as defined under Distinguishing Characteristics. Positions may be filled at either the I or II level depending on the needs of the agency.

Knowledge of:

Methods and techniques of administrative analyses

Administrative organization and operating principles and practices.

Training theory, methods and techniques.

Computer software applications.

Project development and management.

Applicable District, local, state and federal laws, rules and regulations.

English usage, including spelling, grammar and punctuation.

Basic theories, principles, and practices of air quality, control technologies/methods, and emission sources.

Skill in:

Developing and administering effective programs.

Preparing clear and concise technical reports, correspondence and other written materials.

Exercising sound independent judgment within established guidelines.

Establishing and maintaining effective working relationships with those contacted in the course of the work.

How to Apply & Selection Criteria

Interested individuals must submit a completed official BAAQMD application along with a chronological resume and the answers to the Supplemental Questionnaire no later than 5 p.m. on Monday, December 29, 2025. Applications are accepted online. Please visit our website at www.baaqmd.gov/jobs to apply.

Resumes are required, but not in lieu of the required application materials. Postmarks, faxes, and E-mailed applications will not be accepted.

Supplemental Questions Instructions
Individuals who apply for this position must respond to each of the required supplemental questions. Applications must be received by the Human Resources Office no later than the time and date specified in this vacancy announcement. The responses to the supplemental application questions will be used in accordance with the procedures indicated under the Selection Criteria section.

Please limit your responses to no more than one page (500 words) per question. Do not combine your responses or reference your application, resume, or any other requested documentation that you have included with your application packet to answer a question. This information will be evaluated as is and may be used to determine those applicants with the most directly related experience, education, and training to continue in the selection process. It is very important to provide a concise, clear, legible, and complete response to each question.

Selection Criteria
Selection may be based upon a competitive examination consisting of a written exercise, interview, or combination of the two. Depending on the number of qualified applicants, an application screening and/or panel interview may be used to determine the most qualified applicants.

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