Administrative Officer 1

Are you a motivated and detail-oriented professional with outstanding interpersonal skills and a passion for public service? The Department of Corrections (DOC) is seeking enthusiastic and committed Administrative Officers to join our team. In this pivotal role, you will support the Medication-Assisted Treatment (MAT) Coordinator in developing, implementing, and overseeing MAT programs across our state correctional institutions. If you are ready to take on new challenges and make a meaningful impact from day one, we encourage you to apply today!

In this position, you will oversee DOC MAT program data, including referrals, appointment backlogs, medication usage, and audit processes. This involves using electronic health records to track medical information, inmate movement, and releases. You will manage the DOC Medicaid initiative by monitoring past releases, identifying individuals released without a Medicaid number, and determining why a number was not issued. Your responsibilities include managing correspondence and records for the Bureau of Healthcare Services and ensuring confidential information from various sources is properly received, distributed, and communicated to institutions, the public, and government or state agency representatives. Duties include updating distribution lists for bureau and facility staff, as well as typing, formatting, and editing memos and letters from multiple sources while maintaining accurate tracking. You will file, retrieve, and purge information from logs and records to ensure materials are processed and the bureau meets required timelines. Additionally, you will be responsible for independently addressing and completing daily issues, problems, and projects within the scope of your role.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time up to 2 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Chambersburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and bachelor's degree; or
• Any equivalent combination of experience and training.

Additional Requirement:

• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.