Recruiting Coordinator

Title: Recruiting Coordinator

Reporting to: Recruiting Manager

Department: Human Resources

Status: Non-Exempt (Hourly); Full-Time; Non-Management

Location: Arlington Administration Headquarters

Schedule: Monday-Friday (8:00am-5:00pm), Two days onsite

Benefits: Medical, Dental, Vision, Retirement Planning (403b), Employee Assistant Program (EAP), etc.

SUMMARY

Reporting to the Recruitment Manager, the Recruiting Coordinator is responsible for the full data management of the recruitment lifecycle and related HRIS tasks. The Recruiting Administrator will perform all recruiting support for the agency. This position will handle activities designed to maintain effective administrative strategies through uniform application of the agency's policies and practices. The Recruiting Coordinator will provide day-to-day recruitment support to hiring directors/managers and the recruiting team with open positions across multiple sites and a wide variety of roles. They will work alongside our dynamic team to recruit and source talent across the agency. It will be their responsibility to ensure that our recruiting data is always updated, sourcing potential candidates, and screening applicants to find the best fit.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Responsible for all stages of the recruitment data process, from initiation to requisition to hire, including:
2. Manage, update, and refresh the ATS (Applicant Tracking System)
   
   
   
   1. Entering, Posting and Updating all requisitions
   2. Posting, Updating and Tracking all requisitions in our external sources (Indeed, Circa, Etc.)
   
   
   
   
3. Review Recruiting Requests from hiring managers pertaining to jobs, offers, and transfers.
4. Consider TPC Salary bands when posting new roles, updating positions, and creating new hire documents.
5. Review and evaluate current recruiting sources, online and local, and establish new ones as needed
6. Keep our recruiting data updated and organized via Dayforce, internal tracking systems and correspondence.
7. Write and edit job descriptions. Maintain and catalog job descriptions and inter-office documents
8. Manage, track, log and create onboarding documents to support recruiting team
9. Create Job post marketing material on Circa, Indeed, LinkedIn and relevant job boards
10. Send external and internal applicants necessary onboarding documents and instructions
11. Source potential candidates from various platforms.
12. Screen applicants through their resumes, Social Media and Job Board profiles (LinkedIn, Indeed, etc.), and initial interviews.
13. Help coordinate interviews and manage/track feedback.
14. Check and reply to messages from platforms such as LinkedIn, Texts, Barracuda, Indeed, etc.
15. Occasionally support with event planning and logistics (i.e. Career Fairs, Recruiting Meetings).
16. Work with candidates and hiring directors/managers to provide onboarding items, determine start dates, issue offer letters,
17. In partnership with the Safety team, begin Wellness Steps, track and update Wellness steps including but not limited to TB Test, LiveScans, and Chest X-Rays, as needed.
18. Complete all pre-and post-hire tasks, including timely entry of information into applicant tracking system (ATS), document management system, and payroll databases to ensure accurate record keeping
19. Prepare and/or update periodic reports of recruitment-related activities,
20. Support Recruiting Manager and Recruiting team
21. Schedule new employee orientation, providing hiring directors/managers, newly-hired employees and HR Team with all relevant information
22. Develop and present recruitment, diversity and other HR training as needed
23. Along with others, conduct new employee orientation on a rotating basis
24. Follow and administer policies, procedures, and processes to ensure the organization complies with all applicable laws and regulations.
25. Manage and maintain recruitment records required for Affirmative Action Plans (AAPs), job functions, contracts, funders, and other regulatory compliance
26. Maintain thorough knowledge of current federal, state, and local regulations and requirements regarding recruitment

QUALIFICATIONS

1. High school degree required; Bachelor's degree, or 2+ years equivalent combination of education and experience, preferred
2. Possess strong organizational skills and know how to manage processes well.
3. Proficient with MS Office Suite (Word, Excel, Outlook, PowerPoint, etc.)
4. Proficient with Databases and Data Entry. Excel preferred
5. Proficient with basic clerical functions, note-taking, scheduling, record keeping, auditing, onboarding, documentation, etc.
6. Strong attention to detail
7. Minimum 50 WPM.
8. Exceptional accuracy when entering data, creating documents, and managing internal records.
9. Familiar with Applicant Tracking Systems (Dayforce), Job boards (Indeed/Handshake), and Recruiting Platforms,
10. Able to learn and work proficiently in several HRIS databases
11. Effective Communicator Internally to teams, all levels of management, candidates, vendors, etc.
12. Time Management and Task Management skills.
13. Can manage multiple tasks at the same time.
14. Have experience sourcing candidates, reviewing profiles, and conducting initial screens.
15. Able to maintain strict confidentiality
16. Learner mindset.

Preferred Qualifications

1. Knowledge of Dayforce or Ceridian applicant tracking systems
2. Minimum 70 WPM typing
3. Familiarity with Dayforce/Ceridian and other Recruiting/HR tools is a plus
4. Experience with Job Fairs, College Fairs, Career Fairs
5. Bilingual Spanish
6. Experience with Affirmative Action Programs
7. Relevant Industry Experience Preferred
   
   
   
   1. Knowledge of or experience working with those living with mental illness and/or substance addictions
   2. Non-Profit Experience
   3. Recruiting for Medical, Clinical, or Social Worker Programs
   
   
   
   
8. PHR or CA-PHR certification

Work Environment

• Combination of field and office environment

• Regularly required to sit, stand, bend; occasionally lift or carry up to 35 lbs.

• On occasion walk or drive to different local sites

• Will necessitate working in busy and loud environments.

• Will be exposed to elements like cold, heat, dust, noise, and odor.

• May need to bend, stoop, twist and sit throughout the day.
• Must have access to internet to work remotely