ADMINISTRATIVE SPECIALIST

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

Franklin College of Arts and Sciences is the heart of the University of Georgia's learning environment, advancing new knowledge, research, scholarship and creative output by faculty, students, and staff in more than 80-degree programs across 40+ units.

M-F, 8am-5pm

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

This position serves the Administrative Supervisor and the Director of the Center for Computational Chemistry. It provides general administrative support for three research groups by submitting purchasing and reimbursement requests and helping coordinate special lectures. This position will also provide support for Scientific journal Editor/Reviewers/Authors.

Familiarity with Word, Excel, Powerpoint. Organized. Comfortable driving large SUV.

Some driving and medium-level lifting.

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

High level of support to Director in day to day operations of center. May include preparation of Travel Authorities, Expense Reports, and Purchase orders; Annual reports, Grant reports, etc. Off-campus errands, filing/keeping of records, maintaining CV, biographical and academic records for Director, editing presentations, coordinating letters of recommendation. Maintains inventory of office supplies. Submits reports to Director. Creates UGAMart requisitions.

Main admin for Director's scientific journal accounts. PCCP Journal Editorial Administrator. Daily preparation of new manuscripts/materials for review. Making decisions on behalf of Editor, including accepting/rejecting manuscripts. Corresponding with authors, referees and other PCCP Administrators. Assistant to Director for Scientific Journal Reviewer accounts. Submitting reviews on behalf of Director, as well as manuscripts for publication, provides submission assistance to CCQC research staff and graduate students. Maintaining records of center manuscripts: in progress, submitted, in review, and accepted.

High level of back up and aid in coordinating events and center visits. Aids in coordinating seminars, receptions, dinners. May include working events after hours. Initiating/submitting reimbursements in OneSource, UGARF and UGAF systems. Booking hotels, misc. travel and creating itineraries for visitors; maintaining inventory of event supplies. Purchasing event supplies.

General office maintenance. Assisting students and visitors. This may include answering the phone, updating the center website, running errands, copying, faxing, shredding, etc.