Office Manager

The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.

The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of "Doctoral Universities: High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

The Administrative Associate (Office Manager) provides comprehensive administrative and budget management support for the Office of the Dean of Students. This position serves as the primary receptionist, office manager, and budget manager, ensuring efficient daily operations and adherence to university policies.

Key Responsibilities:

Administrative Support: Assist professional staff (2 Associate Deans, 2 Non-Clinical Case Managers, 4 Assistant Deans) with scheduling, records management, and daily tasks. Provide front desk coverage, manage and/or direct incoming calls and e-mails, manage appointments, room reservations, and respond to inquiries. Assist with data entry and records management for the general office and non-clinical case management. Assist with daily administrative tasks related to the Assistant Dean (Student Support) and non-clinical case management.

Office Management: Maintain office inventories (supplies, computers, keys, etc.), oversee hiring and provide direct or indirect supervision to student employees, work collaboratively with the Assistant for Student Conduct and Community Standards.

Communication: Deliver clear, professional verbal and written communication while ensuring accuracy and compliance.

Budget Oversight: Monitor and reconcile departmental expenditures, process travel, student payroll, manage purchasing systems (PCard, uShop, Chrome River, AIM, Banner, etc.) and prepare monthly budget reports for the Senior Associate Dean.

Web Content Manager: Complete required training for managing web content. Keep website updated with accurate and relevant information. Ensure the site is easy to use and accessible to all visitors. Review and refresh content regularly. Follow accessibility best practices for all content. Provide regular updates to supervisor about site content.

Additional Duties: Serve as departmental leave keeper and manage student payroll/timekeeping. Maintain a high level of accuracy and being well versed in university policies and procedures. Maintain a high level of discretion following Federal guidelines and ensuring student privacy. Maintain a high level of flexibility working in an office environment with high levels of daily office activity. Perform additional tasks assigned to support the mission of the Office of the Dean of Students.

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Please note, this is a temporary position. The length of the assignment will be based on department need with the possibility of continuation. Temporary assignments cannot exceed 11 consecutive months without a full 31-day break from employment. Employees in temporary positions are not considered permanent state employees and do not earn leave. Temporary employees are subject to the Affordable Care Act guidelines.

For more info/to apply visit http://jobs.uncw.edu. Applications must be submitted through the online application system to be considered.

UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.