Administrative Supervisor

Lawrence Berkeley National Lab's (LBNL) NERSC Division has an opening for an Administrator Supervisor to join the Business Operations and Services (BOS) Group.

We are seeking a highly organized and detail-oriented Administrative Supervisor with strong administrative skills to join our team. In this exciting role, you will work under the general direction of and guidance from the Group Lead of the Business Operations and Services Group. The ideal candidate will possess a combination of administrative expertise and experience in overseeing and coordinating various initiatives within the Division. This role requires exceptional administrative abilities, strategic thinking, and the capability to manage multiple projects simultaneously. As a crucial member of our team, you will play a pivotal role in providing moderate to complex administrative support, leveraging your analytical skills and discretion to streamline operations.

What You Will Do:

• Provide day-to-day supervision, guidance, and oversight to union-represented administrative staff within the NERSC Division.

• Assess administrative needs, develop staffing plans, coordinate schedules, and allocate resources to meet evolving priorities and events.

• Oversee a wide range of administrative functions, including calendaring, procurement, travel, timekeeping, visitor processing, onboarding/offboarding, asset management, and space coordination.

• Ensure staff are trained and knowledgeable in Laboratory, DOE, UC, and union policies and procedures, including union contract requirements, applying sound judgment and initiative in problem-solving.

• Serve as the administrative lead for core services such as meeting logistics, event coordination, reimbursements, conference reporting, and internal communication tools (e.g., Slack, websites).

• Provide mentorship, coaching, and performance feedback to foster a collaborative, inclusive, and high-performing team environment.

• Maintain effective communication and collaboration across administrative staff, divisions, and the Computing Sciences Area to promote consistency and shared best practices.

• Provide high-level administrative support to the NERSC Division Director, including complex travel coordination, meeting preparation, and management of sensitive or confidential issues.

• Serve as a central communication point for the NERSC Division, managing information flow between the NERSC Director, staff, and Laboratory leadership.

• Collaborate with senior managers to coordinate cross-organizational initiatives and events critical to Division success.

• Oversee procurement and budget tracking for office equipment, supplies, and event logistics, ensuring compliance with Laboratory policies.

• Plan and execute NERSC Division meetings, workshops, and conferences, managing logistics, catering, travel, and A/V arrangements.

• Develop and improve administrative processes, tools, and workflows to enhance efficiency and service delivery.

• Demonstrate professionalism, discretion, and effective communication in all interactions with staff, collaborators, and external partners.

• Collaborate with Group Leads and Hiring Managers to organize interview panels, leadership roundtables, and candidate meetings in support of the hiring process.

What is Required:

• Bachelor's degree or equivalent work experience. 2-4 years of relevant administrative experience supporting leadership team members in a large, complex research, scientific, academic, or operations environment and up to 1 year of supervisory experience or combination thereof.

• High-level support across email, calendar management, scheduling, travel coordination, expense reports, meeting planning, project coordination, data management, report writing, and procurement contract administration.

• Proficient with Microsoft Office, Google Workspace, Smartsheet, Adobe Acrobat, and Zoom on a Mac platform.

• Clear, professional writing with a record of accurate documents, reports, and correspondence.

• Strong interpersonal skills in person and in writing, with discretion and confidentiality when working with people at all levels inside and outside the Lab.

• Exceptional organizational skills with the ability to manage multiple and competing priorities, meet deadlines, exercise initiative, and adapt to changing work requirements.

• Strong customer service mindset with a professional, responsive, and diplomatic approach to internal and external stakeholders.

Desired skills/knowledge:

• Experience supervising or leading union-represented staff.

• Proficiency in interpreting, applying, and communicating organizational policies and procedures. Extensive knowledge of LBNL, DOE, and UC policies and procedures is desired.

• The ability to identify available resources, retrieve and analyze data from existing systems is needed, with knowledge of LBNL financial and HR systems being desired.

Additional information:

• Application date: Priority consideration will be given to candidates who apply by November 18, 2025. Applications will be accepted until the job posting is removed.

• Appointment type: This is a full-time, career appointment, exempt (monthly paid) from overtime pay.

• Salary range: The expected salary for this position is $75,684 - $104,064, which fits into the full salary of $75,684 - $127,728 depending upon the candidate's skills, knowledge, and abilities. This includes education, certifications, and years of experience.

• Background check: This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

• Work modality: This position requires substantial on-site presence, but is eligible for a flexible work mode, and hybrid schedules may be considered. Hybrid work is a combination of performing work on-site at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA and some telework. Individuals working a hybrid schedule must reside within 150 miles of Berkeley Lab. Work schedules are dependent on business needs. In rare cases, full-time telework or remote work modes may be considered. A REAL ID or other acceptable form of identification is required to access Berkeley Lab sites (for more information click here).

Want to learn more about working at Berkeley Lab? Please visit: careers.lbl.gov

Equal Employment Opportunity Employer: The foundation of Berkeley Lab is our Stewardship Values: Team Science, Service, Trust, Innovation, and Respect; and we strive to build community with these shared values and commitments. Berkeley Lab is an Equal Opportunity Employer. We heartily welcome applications from all who could contribute to the Lab's mission of leading scientific discovery, excellence, and professionalism. In support of our rich global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under State and Federal law.

Berkeley Lab is a University of California employer. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

Misconduct Disclosure Requirement: As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.