Procurement Officer

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

The Procurement Officer performs procurement activities for the Maricopa County Sheriff's Office. This position coordinates and administers large or complicated purchases and contracts, serves as the department representative with Office of Procurement Services vendors and suppliers, provides technical expertise, and participates in the development of contract requirements, requests for proposals, and contract compliance.

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications:

Education

• Bachelor's Degree in Purchasing, Supply Chain Management, Business Administration, Consumer Affairs, Procurement/Acquisitions, or Contracts Management.

OR

Combined education and experience qualifications

• Other combinations of education or experience may substitute for the minimum qualifications on a year for year basis.

Other requirements

• CAPA (Certified Agency Procurement Aide) certification within 6 months of hire.
• Designated as a CPPB (Certified Public Procurement Buyer) within three (3) years of hire.
• Must possess a valid Arizona driver's license or have the ability to obtain by the time of hire.
• Training that may be provided on-the-job: Periscope; CGI; Business Objects; Melendres, Critical Policy; FEMA NIMS - IS100 and 700; Safety; Payroll; PREA.
• Prior to hiring, the Sheriff's Office requires that all candidates pass a background review.

Our Preferred Candidate has

• Two (2) years of procurement experience.
• CAPA and CPPB designations prior to hire.
• Experience in a large-scale public sector procurement environment.
• Experience in a law enforcement office environment.

Compensation is more than a salary with MCSO:

• Growth and stability since 1871
• Choice of three medical plans - starting as low as $70/month
• Holidays - 10/year + 1 personal day
• Enrollment in Arizona State Retirement System
• Paid sick and parental leaves (birth/adoption)
• 10% discount at KinderCare facilities in the Valley and upcomingMCKids Club to serve County employees and their families exclusively
• MCSO Mentoring program to provide personal and professional growth opportunities for all employees
• Access to free County gyms
• Learn more at Benefits Overview

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Partners with MCSO end users and Office of Procurement Services to develop contract requirements, requests of proposals, bid reviews, awards, and conduct subsequent end user surveys for product/service satisfaction for use in future solicitations.
• Initiates, facilitates, and participates in pre-bid process for new and continuing large or complicated Article 3 purchases that ensure specific items or acceptable alternatives are acquired cost effectively and within the Procurement Code.
• Initiates formal contract changes as requested by the end user and informs the Office of Procurement Services of changes in a timely manner.
• Maintains a comprehensive record of current MCSO contracts that includes contract amount, current year expenditure, current year balance and total life balance; prepares a monthly report.
• Meets with MCSO end users, County Office of Procurement Services members, vendors, and others to facilitate the procurement process.
• Maintains overall knowledge and understanding of public procurement rules and guidelines and the Maricopa County Procurement Code; implements processes to proactively facilitate adherence within the Procurement Division and with all MCSO employees and divisions.
• Troubleshoots problems, researches issues, prepares relevant questions, solves problems, and makes recommendations to supervisor and management on procurement services related matters.
• Communicates explanations and complex situations concisely and professionally in multiple formats.
• Achieves and maintains requirements for internal (CAPA-Certified Agency Procurement Aide) and external procurement certifications.
• Acquires and maintains the appropriate Purchase Card (P-Card) authority.
• Uses electronic bidding and the enterprise resource system to coordinate purchases for all divisions within MCSO.
• Provides information and training to vendors and MCSO employees regarding payment processes and participates in on-line training procurement training program development.
• Functions as second in command and team leader in Procurement Supervisor's absence.
• Maintains contract and P-Card records and filing system for all documentation on purchasing activity in compliance with the Maricopa County Procurement Code and Record Retention requirements.
• Drives a vehicle to other work locations as required.
• Performs other duties as assigned.

Working Conditions

Maricopa County is an EEO/ADA Reasonable Accommodation Employer.

The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.

Work occurs primarily indoors in an office environment. Tasksrequire sitting, standing, and walking and ability to manage interruptions while maintaining concentration and accuracy. Position requires ethical conduct and a professional demeanor.

Work environment

• Indoors
• Conditions may rarely include outdoors, temperatures above 90 degrees or below 40 degrees, Chemicals/fumes, smoke/dust, wet/damp area, confined area, stairs or ladders, unprotected heights, high noise level, dim lighting, bright lighting, exposure to contagious diseases
  

Physical environment

• Sitting, standing, walking
• Driving a vehicle
• Speaking, hearing, seeing, reading
• Bending/kneeling
• Twisting, climbing
• Wearing protective gear
• Precise dexterity
• Lifting floor to waist twenty-five (25) lbs.
• Lifting waist to shoulder twenty-five (25) lbs.
• Lifting shoulder to overhead five (5) lbs.
• Carrying ten (10) lbs. a distance of 35 feet
• Pushing/pulling ten (10) lbs. a distance of 35 feet

Social environment

• Interruptions
• Time pressures
• High volume of work
• Frequently changing tasks
• Accuracy
• Decision making
• Concentration/vigilance
• Teamwork
• Working on close physical proximity with others
• Conditions frequently include emergencies, handling multiple or complicated tasks, unscheduled tasks, public contact
• Conditions may rarely include dangerous environment, isolation, overtime/rotating shifts

Knowledge, Skills, and Abilities

Knowledge of

• Intermediate level- Microsoft Office Suite applications.
• Laws, rules, regulations, and procedures governing public procurement.

Skill in

• Comprehending and conveying complex information as appropriate for the audience.
• Working within established policies and regulations.
• Maintaining accuracy and organizing processes.

Ability to

• Communicate effectively in verbal and written formats.
• Establish and maintain effective working relationships with all levels in the organization and external vendors.
• Resolve conflict and de-escalate stressful situations.
• Lead others and direct workflow.

SELECTION PROCEDURE:

The hiring authority will select the successful candidate based on departmental needs.

All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.

Typically, successful candidates are hired at a salary rate, up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!