Financial Analyst II (College of Medicine-Phoenix) (Multiple Positions)

Reporting to the Administration Operations Professional and the Department Administrator, the Financial Analyst II position plays a critical role in supporting the financial operations of Medical Imaging. This position is responsible for assisting in the financial analysis of department accounts and fund balances and for providing guidance to lower level financial analyst staff with faculty and staff salary distributions, monitoring budgets and fund balances, and reconciling accounts to ensure accuracy and compliance.

As a key member of the Finance and Operations team, Financial Analyst II contributes to the department's and center's success by providing personalized service and ensuring efficient financial management.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities:

• Lead in the review and monitoring of departmental accounts to ensure appropriate spending and compliance with university and external agency regulations, while identifying trends, forecasting potential issues, and recommending strategic actions to optimize resource use.
• Utilize advanced knowledge of university financial systems and departmental tools to conduct complex financial analyses, refine reconciliation processes, and recommend enhancements to increase efficiency and accuracy.
• Prepare and present comprehensive financial reports and dashboards for PIs and department leadership, including detailed account summaries, balance reports, and forward-looking recommendations based on in-depth analysis.
• Actively participate in and help lead departmental financial planning sessions, providing financial models, scenario analyses, and expert recommendations that inform strategic decisions and resource allocation.
• Collaborate with the Post Award team to proactively monitor grants and contracts, ensuring alignment with contract budgets and sponsor requirements, forecasting compliance risks, and recommending corrective actions.
• Oversee monthly reconciliation of departmental accounts, including initiating and resolving complex accounting corrections, performing root cause analysis on discrepancies, and implementing process improvements.
• Identify and analyze budget variances, provide detailed explanations and strategic recommendations for corrective action, and communicating findings to department leadership.
• Support the department administrator with advanced financial management of UA and UAF accounts, including budget development, expense management, financial analysis and reporting, and ensuring accuracy and compliance of Distribution of Effort documentation.
• Mentors and provides guidance and training to lower level finance staff to:
  • Organize and file departmental account documentation and correspondence, financial transactions per records retention schedules, and other sponsor supporting documentation.
  • Ensure accuracy in salary distributions, budget monitoring, and fund balance tracking.
  • Weekly data entry of personnel transactions (new hire, job data changes, and position distribution changes) into COM-P database, which includes calculating funding plans, distribution of effort, and budget changes.
  • Reconcile UA Purchasing Card (P-Card) transactions and compile supporting documentation, ensuring compliance with university policies and procedures.
  • Analyze spending patterns to identify opportunities for cost reductions and process improvements.
  • Provide financial data to administrative staff to support the preparation of disbursement vouchers, travel authorizations, and expense reimbursements.
  • Assist with generating financial reports, forecasts, and budgets by offering data analysis and insights.
  • Initiate and process UA Foundation forms for reimbursements and fund transfers.
  • Collaborate with the finance team to monitor fund allocations, ensuring alignment with budget projections and financial models.
  • Perform general error corrections to address accounting discrepancies.
  • Conduct financial analysis to verify the accuracy of the general ledger and support the preparation of accurate financial statements and reports
• Lead the preparation and analysis of the department's College All Funds Quarterly Budget. Independently gather and interpret internal salary and operational data, and collaborate with managers to develop projections for operations, travel, capital equipment, and other key budget components. Provide recommendations to optimize resource allocation and ensure alignment with strategic goals.
• Develop and present financial forecasts by analyzing historical data, identifying trends, and modeling future scenarios to support departmental and college-level budgeting decisions. Deliver forward-looking insights and recommendations to inform resource planning and financial strategy.
• Conduct complex variance analysis and reporting. Regularly compare actuals to budget, identify significant variances, investigate root causes, and prepare detailed written explanations with proposed corrective actions. Present findings and recommendations to department leadership and participate in follow-up discussions.
• Serve as a resource for financial policy interpretation. Communicate and clarify complex University and sponsor financial policies and procedures to faculty and staff, proactively advising on compliance risks and potential impacts to departmental operations.
• Oversee payroll reconciliation and funding plan maintenance. Ensure faculty and staff position distributions are accurately aligned with departmental and sponsor budgets and support the preparation of comprehensive reconciliation reports and annual funding plans.
• Monthly financial report preparation for internal review.
• Monthly reconciliation of payroll/coordinate with other business units on discrepancies.
• Assist with Banner invoice review. Review and approve pending department proposals.
  Monthly account deficit review.
• Ensure stipends for department faculty are being paid appropriately.
• Provide UA and department guidance and training to other Business Office staff/students regarding processes and duties.
• Annually assist with department's UA budget rollover including entering new fiscal year data in COM-P database and create funding plans.
• Attend and/or review UA or department workshops, trainings, and tutorials for job functions.

Knowledge, Skills, and Abilities

• Excellent organization and time management skills
• Ability to multi-task projects and daily assignment

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Three (3) years of relevant work experience, or equivalent combination of education and work experience.

• At least one year working knowledge and experience interpreting University and UA Foundation policies and procedures.
• At least one year of experience working with the University Financial Systems.
• At least one year of experience reconciling UA groups (state, designated, Indirect cost recovery, sponsored, and other restricted gift accounts.

• Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.
• Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).