A/R Billing Specialist
 Vaco | |
$60,000.00 - $65,000.00 / yr
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401(k), retirement plan
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 United States, Florida, Jacksonville | |
 Oct 22, 2025 | |
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Vaco has a direct hire opportunity for an A/R Billing Specialist in Jacksonville, Florida. This position is fully onsite and a legal industry background is required. Summary / Objective The AR/Billing Specialist is responsible for managing all aspects of client billing and accounts receivable. This role ensures accurate and timely invoicing, compliance with client guidelines, and effective collections. The specialist works closely with attorneys, clients, and the accounting team to resolve billing issues and maintain positive client relationships. Key Responsibilities * Prepare, review, and finalize client invoices in Aderant Expert, following attorney instructions and client billing guidelines. * Submit invoices via electronic billing platforms integrated with Aderant (e.g., BillBlast, Collaborati, Legal Tracker) and resolve any submission or rejection issues. * Maintain accurate billing records and update client information in Aderant. * Collaborate with attorneys and paralegals to gather billing details and ensure compliance with client contracts. * Respond to attorney and client inquiries regarding billing, rates, and invoice corrections. * Monitor accounts receivable aging in Aderant, follow up on outstanding balances, and assist with collections activities. * Prepare and distribute monthly statements of account and support payment processing. * Assist with special projects, audits, and reporting as requested by management. * Ensure confidentiality and security of all financial and client information. * Stay current with legal billing best practices, Aderant software updates, and regulatory requirements. * Utilize Aderant's Paperless Billing, Prebill, and Narrative Editor features for efficient billing workflows. * Troubleshoot and resolve billing discrepancies, including split billing, and matter setup within Aderant. * Participate in Aderant training sessions and webinars to maintain proficiency and stay updated on new features. Qualifications * Associate's or bachelor's degree in accounting, Finance, Business Administration, or related field preferred. * 2-4 years of billing/accounts receivable experience in a law firm or professional services environment, with direct experience using Aderant Expert. * Proficiency with Aderant Expert and related legal billing software. * Strong attention to detail, organizational, and analytical skills. * Excellent written and verbal communication skills. * Ability to multi-task, prioritize, and meet deadlines in a fast-paced environment. * Experience with electronic billing platforms and e-billing vendor systems is highly desirable. Desired Skills * Customer service orientation and ability to interact professionally with attorneys, clients, and staff. * Problem-solving and critical thinking abilities. * Ability to work independently and as part of a team. * Commitment to confidentiality and ethical standards. * Willingness to participate in ongoing Aderant training and user community discussions. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses. | |