Senior Administrative Program Coordinator - Office of the Registrar

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Job Details:

The mission of the Office of the Registrar at the University of Texas at Austin is to support the academic mission of the University by empowering every student to succeed and equipping faculty and staff with tools to excel. We achieve this by safeguarding and maintaining academic records, collaborating to provide services that benefit our students and the campus community; delivering excellent service, and leading campus efforts to support, contribute to, and enhance the academic and student experience.

The Office of the Registrar strives to:

The Office of the Registrar will be a trusted leader in the student and academic community by delivering responsive, excellent service, and proactive, innovative solutions. We are committed to fostering a supportive environment that promotes professional growth and development for our team, while providing tools that enhance teaching, learning, service, and research for the University.

The Office of the Registrar emphasizes:

• Service Excellence: We commit to providing attentive and responsive exceptional service.
• Accuracy: We ensure precise, reliable, and protected academic records.
• Integrity: Our actions are honest, ethical, and responsible.
• Student Success: We support the academic mission and prioritize the needs and successes of students.
• Continuous Improvement: We continuously assess and enhance our services, seeking new and better ways to serve our students and the university community.
• Collaboration: We communicate effectively, share our expertise to achieve common goals, and serve as problem solvers for our campus partners.
• Teamwork: We foster a caring and motivated staff, cultivate a collaborative work environment, and promote leadership at all levels of the organization.

This position serves as a strategic coordinator, facilitator, and leader within the Office of the Registrar, leading campus-wide initiatives that advance academic innovation and the development of a holistic student academic record. The Senior Administrative Program Coordinator liaises with and leads cross-functional teams and projects and collaborates with academic and co-curricular programs to design and implement digital and micro credentialing efforts. The role involves close coordination with faculty, staff, campus IT, and external partners to identify and deploy tools that enhance academic services.

• Serve as a key member of the Registrar's Office team. Contribute to a culture of innovation and continuous improvement. Support the development of a holistic student academic record, including micro credentials and other innovative approaches to assessment, curriculum, and learning.
• Coordinate campus-wide efforts to integrate digital credentials into academic and co-curricular programs. Collaborate with faculty and staff to design credentialed learning experiences aligned with institutional goals. Develop training and resources to support the campus community. Ensure compliance with FERPA, ADA, and data governance standards.
• Partner with campus IT, academic leadership, University stakeholders to identify, implement, and evaluate tools that enhance the delivery of academic services that support the holistic student record. Analyze data related to credentialing and learning outcomes to inform decision-making.
• Collaborate with Office of the Registrar team to streamline services and enhance support for the holistic student record. Recommend and implement office policies and procedures that ensure compliance with applicable laws, University policies, rules, and regulations. Mentor staff and lead professional development initiatives focused on emerging trends in curriculum, credentialing, innovation, and student outcomes.
• Manage and assess Office of the Registrar projects assigned by the Assistant Vice Provost and University Registrar. Oversee all phases of program activities, including development, timelines, implementation, testing, and assessment of projects and programs. Work collaboratively with members of the Registrar's Office leadership team, staff, and other campus partners throughout the project planning continuum.
• Perform other duties as assigned by the Assistant Vice Provost and University Registrar.

• Bachelor's degree in a field related to the work to be performed and five years of experience coordinating programs.
• Demonstrated ability to work independently on multiple projects and priorities while maintaining a high level of accuracy and attention to detail.
• Excellent communication, collaboration, critical-thinking, and problem-solving skills. Demonstrated commitment to student-centered service delivery.
• Experience in the academic innovation, curriculum development, or digital learning.
• Strong understanding of academic programs, student systems, curriculum, and data integration.
• Experience leading teams, coordinating without authority, and facilitating projects, workgroups, and initiatives. Experience leading and managing complex projects.
• Relevant education and experience may be substituted as appropriate.

• Relevant and applicable higher education experience.
• Demonstrated skills in analytical and data analysis.
• Experience with digital badging platforms.
• Familiarity with higher education compliance standards.
• Certification in project management or change management.
• Experience in a large public research university setting.
• Master's degree in higher education, instructional design, information systems, or related field.

$60,000

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Occasional weekend, overtime and evening work to meet deadlines.
• On-site is the standard expectation of work location for this position.

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.