Administrative Assistant

SUMMARY: This position is responsible for providing administrative support to ensure the efficient operation of the executive office. It will support executives, managers and employees through a variety of tasks related to the organization and communication.

DUTIES AND RESPONSIBILITIES:

1. Provide exemplary service and support to visitors
2. Assist with any needs of the executives or their administrative team, as needed.
3. Answer and direct phone calls
4. Produce and distribute correspondence, memos, letters, faxes and forms
5. Organize and schedule meetings and appointments
6. Maintain contact lists
7. Book travel arrangements, as needed
8. Order office supplies
9. Position will require limited nights and/or weekends
10. Special Projects and assignments as business dictates
11. Responsible for the maintenance, creation and control of all personally identifiable information or any other information protected by any Confidentiality or Privacy Standards or Company Policies that you have access or knowledge of, including but not limited to any state or federal regulations including HIPAA.

SKILLS AND QUALIFICATIONS

• 2-4+ years of administrative experience
• Exemplary interpersonal skills and customer service that consistently demonstrates diplomacy
• Excellent written and verbal communication skills
• Attention to detail and problem-solving skills
• Excellent time management skills and ability to multi-task and prioritize work
• Proficiency in MS Office
• Confidentiality and discretion required
• Bachelor's Degree preferred
• Must have attention to detail and focused concentration
• Must be able to learn new tasks and complete tasks independently
• Must be able to make timely decisions in the context of the workflow
• Must possess strong organizational skills, ability to multi-task and responsiveness

PHYSICAL DEMANDS

• Reasonable Accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

• Discreet and quiet office space

CERTIFICATES, LICENSES, REGISTRATIONS:

N/A

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

This company is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

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