Supervisor, Accounts Payable/Accounts Receivable

Oversee the Accounts Payable or Accounts Receivable units, including work assignments, training, workload evaluation, daily processing, and special projects

Coordinate, manage and review the processing of all payables for all lines of business supported, including but not limited to invoices, wires, GLSU uploads, employee reimbursements, automated uploads and payable requests

Ensure all payables are processed in accordance with cash flow and authorization policies

Monitor Accounts Payable or Accounts Receivable specific metrics for operational decision making and performance management purposes

Ensure compliance with internal and external regulatory policies and controls including CA non-resident withholding, sales/use tax, 1099/1042 withholding and Model Audit Rule controls

Prepare and review Board stipends, per diems, and expenses

Track and prepare management reports and responds to all Board inquiries

Collaborate with technical teams on Accounts Payable or Accounts Receivable system upgrades, fixes and enhancements

Coordinate and support requirements gathering, blueprint documentation and user acceptance testing for implementing such changes, as needed

Oversee credit card and expense reimbursement programs, policies and controls; ensure all information is captured and reported accurately

Ensure expenses are audited for policy compliance regularly and issues are escalated appropriately

Proactively analyze spend and audit data and provide recommendations and solutions for improvement

Ensure accurate and timely posting of all accounts receivable, including the posting of live checks, lockbox checks, credit card payments, and automatic deductions from checks to obtain payment on past due receivables

Oversee collection activities for past-due receivables, including collection calls, collection letters, and sending accounts to outside collections agencies

Handle escalated issues for all internal and external customer types

Collaborate with AP or AR staff, customers, Sales, Procurement, Treasury and other key business areas to problem solve issues impacting billing, cash application and collections strategies

Assure effective communications are maintained within the department and externally

Where appropriate, informs employees of company/department strategic goals and progress

Monitors performance of direct reports

Provide prompt and objective coaching in accomplishing goals and in job performance.

Assist with the development of the unit budget and monitors expenses to ensure costs are within established levels

Job Specifications

Typically has the following skills or abilities:

Bachelor's degree in related field or equivalent experience

Minimum of 2 years of leadership experience in a business-related environment

In-depth knowledge of Accounts Payable or Accounts Receivable processing, practices, and systems

Ability to perform detailed work with numerical data, analyze data, oversee assigned tasks and projects, make informed decisions, and meet tight deadlines

Excellent organizational and planning skills

Excellent written and oral communication skills

Ability to analyze work processes

Clean credit history as reported by credit report

Preferred Skills:

Experience in AR and billing operations; 1+ year in a supervisory or team lead role

Proficiency in ERP systems (NetSuite, SAP S4 Hana), Salesforce, and Microsoft Excel

Strong understanding of AR processes, billing workflows, and reconciliation strategies

Experience in healthcare billing or buying group environments is a plus

Compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding VSP Vision benefits, please click here.

Unincorporated LA County Residents: Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, and any other similar laws.

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