Administrative Assistant

Join a leading, innovative enterprise company that is at the forefront of technology, driving both internal and external security efforts on a global scale. This organization is dedicated to pushing boundaries and creating impactful solutions that protect and empower users worldwide. As a vital partner to this mission, Aquent is seeking a talented individual to join their team.

Step into a pivotal support role where your organizational prowess and proactive approach will directly contribute to the operational efficiency and success of a dynamic engineering team. You will be the linchpin for a key leader and a large team, enabling them to focus on critical security initiatives. Your impact will be felt daily as you streamline workflows, foster team morale, and ensure smooth operations, making a tangible difference in a fast-paced and collaborative environment.

**About the Role:**

This role offers a unique opportunity to expand your administrative expertise within a supportive and collaborative team. You will play a crucial part in managing the intricate daily rhythm of a large engineering group, ensuring their critical projects and initiatives stay on track. This position provides coverage for a team member currently on leave, offering an immediate chance to contribute meaningfully.

**Key Responsibilities:**

* Manage complex calendars for a key leader, optimizing schedules and coordinating meetings with precision.

* Provide comprehensive team support for a group of approximately 150 members, fostering a cohesive and productive environment.

* Facilitate travel arrangements and manage expense reports efficiently.

* Oversee and support the Rhythm of Business (RoB) activities, ensuring timely execution of operational cycles and strategic initiatives.

* Plan and execute engaging team events, including morale-building activities, all-hands meetings, and town halls.

* Coordinate various departmental operations, which may include aspects of financial, personnel, and facility management.

* Undertake special projects as assigned, demonstrating adaptability and a proactive approach.

**Must-Have Skills & Experience:**

* 2-4 years of overall experience in an administrative support role.

* Minimum 2 years of experience with calendaring, specifically using Outlook.

* Minimum 1 year of experience providing Travel & Expense support.

* Minimum 1 year of experience with Rhythm of Business tracking and support.

* Ability to obtain Cloud Attestation (required for this role).

* Exceptional communication, prioritization, and multitasking abilities.

* Demonstrated professionalism and a commitment to operational excellence.

* Proven ability to navigate a fast-paced environment, exercise good judgment, and accommodate diverse work styles.

* A strong sense of confidentiality and a consistent track record of following through on tasks.

* Capacity to manage high workloads calmly and independently, and thrive amidst ambiguity.

* A genuine passion for supporting managers and organizations.

**Nice-to-Have Skills & Experience:**

* Previous administrative experience within a large corporate enterprise technology company.

* A proactive individual who thrives in an onsite, collaborative team environment.

* Experience in planning and executing morale events.

* Familiarity with business managers and business operations.

**About Aquent Talent:**

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.