New

Payroll Administrator

Thales Defense & Security, Inc.
life insurance, paid time off, sick time, long term disability, tuition assistance, 401(k)
United States, New York, Great River
Oct 21, 2025
Apply now Payroll Administrator Location: Great River, NY, US, 11739 Advanced Acoustic Concepts, LLC, a wholly owned subsidiary Thales Defense & Security Inc., is a technical leader in the fields of sonar systems, sonar signal processing, acoustic training systems, and open architecture system and software integration. The venture focuses on emerging areas in the undersea warfare domain where the customer has identified mission-critical needs. For additional information about Advanced Acoustic Concepts, please visit our website at: http://www.aaccorp.com. Job Title: Payroll Administrator Job Location: Great River, NY Position Summary Perform a variety of more complex accounting tasks in accordance with standard procedures. Primary and Essential Accountabilities: Perform a variety of more complex accounting tasks in accordance with standard procedures Post and balance financial data in various ledgers such as accounts payable, accounts receivable, and payroll Troubleshoot general payroll questions Check and verify transactions to ensure consistency and accuracy of accounting documents Support, communicate, reinforce and defend the mission, values and culture of the organization Secondary Accountabilities: Accounts Payable Verify accuracy of invoices and other accounting documents Prepare and review supplier invoices for payment Prepare checks for signature Maintain vendor files and communicate status of payments as required Identify, investigate, and follow up on billing discrepancies Enter data into accounting system and prepare reports Knowledge of 3-way match Expense Report processing - Review employee expenses to align with policy and procedures. Knowledge of Per Diems related to expense reports. Accounts Receivable Process and research customer invoices Analyze and assist in collections Enter data into accounting system and prepare reports General Ledger Account Reconciliations Process Journal Entries Basic Qualifications: 2+ years of related experience, Associate's degree or equivalent combination of education and experience. Associate's degree or equivalent training with 2+ years of directly related experience Familiarity with accounting and bookkeeping procedures is required Familiarity with Costpoint Physical Requirements: Lifting (up to 5-10 lbs.): up to 10% of time Walking: up to 25% of time Climbing, Bending, Standing, Stooping: up to 10% of time Sitting: up to 100% of time Travel: up to 10% of time The annual base salary range of this position is $48,000 - $75,000 The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement for a new hire, promotion, or job transfer, and may be modified in the future. Actual base salary may vary depending on a variety of factors including relevant experience, education, specialized/key skills, certifications, departmental budgets, market demands, geographic location, and other relevant, job-related factors. We offer a full spectrum of benefits including healthcare benefits, paid time off, holidays, tuition assistance, life insurance, short/long term disability and other insurance plans, subject to eligibility or requirements. Eligible employees may enroll in the Company's 401(k) retirement savings plan, which includes a matching percentage. This position is also eligible for a bonus plan in addition to the base pay range listed above. The current schedule for this position is: 9/80 work schedule, every other Friday off. Other flexible schedules may be available. Hybrid remote *Advanced Acoustic Concepts, LLC is committed to non-discrimination as applicable under federal and state laws. AAC is an E-Verify employer.* Privacy Notice for Job Applicants We collect personal information in this application to evaluate your qualifications for employment and to comply with applicable legal requirements. Your information will be kept confidential and used only for employment-related purposes. Where required by law, you have the right to access, correct, or request deletion of your personal information. If you have questions about how your information is handled, please contact hr@aaccorp.com. Job Summary Job Responsibilities Under direction process payroll including balancing and reconciling all payroll figures Verify payroll, including entering any exceptions such as overtime, personal time, sick time, vacation time, etc. Verify yearend incentive through the payroll system Prepare reports as required Balance the total YTD payroll figures calculated on the control worksheet to both the Employee File Maintenance Report and the Payroll Balance Sheet reports Balance direct deposit payroll data and release to bank via phone May prepare wire transfer request forms for all payrolls Balance all garnishments and issue checks to appropriate agencies through accounts payable system May prepare verifications of employment for employee credit applications, mortgages, etc. Balance all yearend W-2 data, including gross wages, taxes, life insurance, moving expenses, car allowances, etc. Answer payroll inquiries from a variety of sources including employees, management, banks, governmental agencies etc. May prepare journal entries as needed, such as to record void checks, errors, etc. Work involves sensitive and confidential information; discretion is essential Support, communicate, reinforce and defend the mission, values and culture of the organization Job Responsibilities Part II Qualifications High school diploma or equivalent combination of education and experience Knowledge of payroll business procedures and principles Working knowledge of computerized payroll systems Working knowledge of Microsoft Office suite Knowledge of local, state and federal laws that pertain to the payment of wages Our Mission Innovation Enabled, Mission Focused. Core Values The Company values the talent, experience and diversity of its employees and seeks to foster a culture that is open, honest, fair, and equitable. We strive to accomplish this through adherence to our core values of Integrity, Quality, Customer Focus, Innovation, and Diversity & Inclusion. INTEGRITY: As a people of integrity, we firmly adhere to codes of conduct and ethical principles, and strive to do what is right. We value a culture of trust, honesty, and respect. We demand ethical thinking and conduct, whereby ethics and accountability always come first. Quality: We set high standards of performance for ourselves and others to consistently deliver excellent products and services. We adhere to quality levels demanded by our customers and assume responsibility and accountability to achieve excellence. CUSTOMER FOCUS: We work to create ongoing and mutually beneficial long-term relationships with customers based on trust. We go above and beyond to meet customer needs and strive to exceed their expectations. INNOVATION: We believe in investing in innovation that makes a positive impact through our technology and products. We continue to foster an environment that rewards innovation and effective change. RESPECTFUL WORKPLACE: We continually foster an environment that values different points of view and enables all employees to contribute to their full potential. We cooperate together as a respectful workforce serving our population. Nearest Major Market: Long Island Nearest Secondary Market: New York CIty Apply now