Sr Event Producer, Vidcon

We're part of Informa, a global business with a network of trusted brands in specialist markets across more than 30 countries, and a member of the FTSE 100.

Our purpose is to connect our customers to information and people that help them know more, do more and be more. No other company in the world helps more people share professional knowledge or make business connections.

We run around 800 events each year, create digital platforms based on engaging news and information content, and operate professional development programmes for individuals and businesses.

This role is based in our Santa Monica office

About FAN EXPO HQ

As part of FAN EXPO HQ and Informa (FTSE 100), we combine global resources with passionate fandom expertise. With over 10,000 colleagues across 30+ countries, we create extraordinary experiences that connect communities and drive business growth through the power of live events.

About VidCon

VidCon is the world's premier event celebrating digital content creation where creators, fans, and industry leaders converge to shape the future of digital entertainment. Our flagship Anaheim event in 2025 attracted 55,000 attendees, 200 Featured Creators, and 150 brand exhibitors, cementing our position as the epicenter of digital culture. VidCon is part of the FAN EXPO HQ family of events.

Ready to embark on a new and exciting adventure? Read on.

The Opportunity

The Senior Producer of VidCon Anaheim oversees the execution of the event from start to finish. Their job is to ensure the event is planned successfully, executed in a safe, entertaining, informative, and inspiring manner, all within the agreed upon operational budget. This position requires the organizational and managerial skills needed to make budget decisions, work cross functionally to ensure all departments are delivering on deadlines, and coordinate all event details such as decor, catering, entertainment, hotels, transportation, location, invitee list, special guests, equipment, promotional material, etc.

Key Responsibilities

• Prepare show budget and manage execution of said budget.
• Develop and implement new initiatives to continue to drive event success and to keep the event activations current and fresh.
• Sit on VidCon's senior team, proactively identifying and working through event strategy and challenges from planning through the event.
• Act as lead project manager, running and organizing VidCon's project management software.
• Assist in managing internal teams and ensure that all production deadlines are met.
• Negotiate budgets and terms with vendors, suppliers, and other show partners.
• Negotiate attendee hotel block agreements and manage relationships with the hotels through the event.
• Collaborate with third-party security partner on perimeter, RFID, event/consumer flow, and other security operations and logistics
• Oversee event food & beverage orders, floor plans, and sustainability efforts.
• Act as the primary point for the show decorator, A/V, and the facility. \
• Hire and manage on-site personnel at VidCon Anaheim.
• Identify and implement efficiencies during planning and event execution.
• Partner with the marketing team to execute promotional activities for the event.
• Ensure the event is executed smoothly and in a way that maximizes the experience for attendees, sponsors, and talent.
• Proactively troubleshoot and resolve problems and issues that occur on-site.
• Work with the sales team to exceed sponsors' expectations on-site and pre-show.
• Analyze the event's success and deliver post-show reports and post-mortems.

Experience & Skills

• 8+ years of experience in event management as a show manager or associate show manager.
• Staff management experience.
• Deep project management skills.
• Experience managing budgets.
• Knowledge of KPIs and marketing techniques for event management.
• Outstanding communication skills.
• Strong negotiation capabilities.
• Ability to oversee multiple projects concurrently and independently.
• Strong leadership with an ability to collaborate with various team leads and executives.
• Proactive approach to solving issues and critical thinking when troubleshooting problems.

Attributes for Success:

• Strong leadership skills and the ability to make tough decisions that balance the success of the show with budget
• Expert time-management, prioritization, and multi-tasking skills
• Solution-oriented approach and creative thinking are required
• Flexible and nimble with an ability to work in a highly creative, collaborative matrix structure
• A positive and respectful attitude with the ability to rally the team around a shared mission and vision
• Willingness to work hard and have fun!

We believe that great things happen when people connect face-to-face. That's why we work in-person with each other, or with customers and partners, three days a week or more. When you're not spending time together in one of our offices or other workplaces - like at an Informa event - you get the flexibility and support to work from home or remotely.

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here's some of what you can expect when you join us. But don't just take our word for it - see what our colleagues have to say at LifeAt.Informa.com

Our benefits include:

• Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active colleague groups and networks promoting a positive, supportive, and collaborative work environment
• Broader impact: take up to four days per year to volunteer, with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it's time for the next step, we encourage and support internal job moves
• Time out: 15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
• Competitive benefits, including a 401k match, health, vision and dental insurance, parental leave and an ESPP offering company shares at a minimum 15% discount
• Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app and more
• Recognition for great work, with global awards and kudos programs
• As an international company, the chance to collaborate with teams around the world

The salary range for this role is $80,000- $95,000 based on experience.

This posting will automatically expire on 11/15.

We're not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most - although not all - of the skills and experience listed, we welcome your application.

If you would like to request reasonable adjustments or accommodationsto assist your participation in the hiring process and, or in the advertised position, please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence. At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.

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