Front Desk Assistant

University of Texas at Dallas

$36,421.00

medical insurance, dental insurance, vision insurance, paid time off, paid holidays, retirement plan

United States, Texas, Richardson

Oct 20, 2025

Posting Details

Posting Number	S06682P
Position Title	Front Desk Assistant
Functional Title
Department	Behavioral and Brain Sciences
Salary Range	$36,421.00
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)
Posting Open Date	10/20/2025
Posting Close Date
Open Until Filled	Yes
Desired Start Date	11/03/2025
Job Summary	The Front Desk Assistant will be responsible for performing duties to support daily business functions and operations for the executive front office in the School of Behavioral and Brain Sciences ( BBS). This position will provide outstanding customer service to the campus community by greeting visitors, answering emails, phone calls, and in-person inquiries in a timely and professional manner. This position is 100% on-site and in-person. This position reports directly to the Executive Assistant to the Dean for the School of Behavioral and Brain Sciences ( BBS).
Minimum Education and Experience	High school graduate or equivalent. A minimum of six months of office and/or customer service experience.
Preferred Education and Experience	Preferred Education and Experience Experience in higher education, administrative roles preferred but not required. Experience with PeopleSoft is preferred.
Other Qualifications	To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities	Duties & Responsibilities: The essential duties and responsibilities include but are not limited to: Office Operations Open and close the office daily during standard business hours (Monday-Friday, 8:00 AM to 5:00 PM). Answer incoming calls, greet guests, and direct in-person inquiries to appropriate personnel. Receive and respond to inquiries via shared email inboxes. Collect and distribute mail daily. Maintain office supply inventory and reorder as needed. Maintain break room and copy room, ensuring supplies are stocked and equipment is functioning. Administrative Collaboration Serve as backup for other administrative roles, including Facilities Liaison and Dean's Executive Assistant. Assist with large print requests and coordinate large mailings. Assist with requests for promotional items and monitor inventory. Event & Calendar Management Assist with publishing BBS events to internal and external Comet Calendars. Assist with planning and execution of events, activities, commencement, conferences, and meetings for faculty, staff, students, and the school. Schedule meetings and events using shared Outlook calendars. Maintain Sr. Director of Finance & Administration's calendar. Other Duties Perform additional projects and responsibilities as assigned. Knowledge, Skills & Abilities: Detail oriented with the ability to multi-task, prioritize, and complete tasks within deadlines. Excellent verbal and written communication skills. Excellent customer service skills Ability to work both independently and cooperatively with others. Ability to work in MS Office Suite (Outlook, Excel, Word, PowerPoint) is a must. May need to lift (up to 50 lbs) for mail, inventory, and event setup.
Physical Demands and Working Conditions
Physical Activities
Working Conditions
Additional Information	Work Notice: Work will be performed on-site and in person. What We Can Offer UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefit package including: Competitive Salary Tuition Benefits Internal Training Medical insurance - including *100% paid* employee medical coverage for full-time employees Dental Insurance Vision Insurance Long and short-term disability Retirement Plan Options Paid time off Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information.
Special Instructions Summary
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator* . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.