Office Services Assistant

* Greets all visitors and ensure their registration on visitor log. Notifies appropriate staff members of visitor's arrival.

* Receives all incoming telephone calls. Takes and completes messages and/or directs such calls to appropriate staff.

* Provides general clerical duties (i.e., photocopies, faxes and collates materials)

* Processes compliance related forms for status updates, such as; in-active status, reactivation status and termination forms.

* Works collaboratively internally to process clearances for field staff who are requesting to return to work.

* Assists internally with audits, such as pulling employee related files.

* Handles incoming, sorting and out-going of all mail and delivers mail interdepartmentally and inter-office at the scheduled times.

* Retrieves and storing supplies in the basement, keeping it organized and secure.

* Assists in the preparation, processing and logging of all supplies.

* Assure a safe, clean, secure, and properly maintained work environment.

* Carries out light cleaning duties (mopping, cleaning kitchen dusting).

* For Facilities only:

* Performs a variety of office support functions related to maintaining the office (i.e. changing light bulbs, minor repairs and furniture moving.

* Participates in special projects and performs other duties as assigned.

Education:
High School Diploma or equivalent work experience required

Work Experience:
Minimum two years' experience.

Preferred Effective oral/written/interpersonal communication skills required Ability to multi-task in a fast-paced environment required