OD&L Program Assistant IV

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The OD & L Coordinator provides administrative and communications support for learning, enculturation, orientation programs, coaching efforts, and organization development engagements. Beyond these areas, this position also engages in supporting department operations related to budgeting, resource tracking and communications related to enterprise-wide services and projects.

New Employee and New Manager Orientation Programs

Provide administrative and communications support for the NEO/NMO Programs, including data management and registration processes.
• Provide facilitation and production support throughout the year on a regular basis.

Learning & Development

• Create marketing materials and provide communications support for all learning programs. Track impact of marketing efforts and recommend adjustments to meet team goals.
• Provide production support for all virtual learning programs as needed.
• May become involved in facilitating courses. (ex: Crucial Conversations).

Coaching

• Work in the contracting system, setting up consulting agreements and SOWs. Collaborate with departments across the organization as they establish Purchase Orders. Communicate with outside consultants regarding invoicing and payments.

Administration Related to Overall Departmental Functions (Budgeting, Web, Communications)

• Support the preparation of the annual budget, reconcile credit card purchases, monitor expenses, and pull monthly reports.
• Manage web pages for the overall department, creating page content based on established design principles. Track usage data of web properties and recommend redesign as needed.
• Manage communication channels for the department including the main HR Learning email inbox and channels related to enterprise-wide projects such as performance appraisals and recognition programs.
• Provide ad hoc administrative support related to scheduling meetings, rooms (Training Room), catering and events.
• Help support communication for Hutch-wide projects.
• Survey Monkey support to both the learning and OD practices.
• Other duties as assigned

A cover letter is required for consideration.

MINIMUM QUALIFICATIONS:

• High School/GED
• Minimum of 4 years working in an administrative capacity which involved elevated levels of internal customer contact
• Demonstrated ability to work as part of a collaborative team
• Excellent writing and interpersonal communication skills
• Knowledge of internal customer service skills
• Excellent public speaking skills
• Detail orientation
• Ability to prioritize tasks and escalate conflicts related to priorities if needed
• Ability to meet deadlines and escalate when needed
• Mastery of Windows 365 tools, basic knowledge of LMS software

PREFERRED QUALIFICATIONS:

• Work in a learning, HR or OD department

The hourly pay range for this position is from $29.19 to $41.56 and pay offered will be based on experience and qualifications.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).