Research Regulatory Coordinator

Carle Health

$21.55 - $35.99 / hr

United States, Illinois, Urbana

Sep 04, 2025

Overview

The Research Regulatory Coordinator is a specialized research professional that facilitates and coordinates the regulatory aspects of a clinical trial and plays a critical role in the conduct of research at Carle. This role is responsible for preparing, completing, and submitting required forms and documents, in consultation with the research team, to meet regulatory, IRB, and HIPAA guidelines and policies, at the time of initial review, modifications, and continuing review. The Research Regulatory Coordinator also manages IRB-deferred studies, exempt and non-engaged projects by establishing and maintaining a direct line of communication with Carle and external investigators and/or research teams. The Regulatory Coordinator performs Informed Consent review and modifies consent form/HIPAA language while working with sponsors and IRBs for all studies to conform to Carle institutional guidelines.
Qualifications

Education: Bachelors related field

Experience: 2+ years in related field

Responsibilities

Knowledge of Microsoft Office Suite. Possess strong organizational skills. Excellent verbal and written communication skills. Basic understanding of Medical Terminology. Self-motivated, professional and accountable. Detail oriented with ability to handle multiple tasks/projects simultaneously. Must be able to plan, prioritize and complete tasks under stress with frequent interruptions

Essential Functions
Prepares, completes, and submits required forms and documents, in consultation with the research team, to meet regulatory, IRB, and HIPAA guidelines and policies, at the time of initial review, modifications, and continuing review.
Manages IRB-deferred studies, exempt and non-engaged projects by establishing and maintaining a direct line of communication with Carle and external investigators and/or research teams
Initiates regulatory communication and facilitates regular ongoing communication between investigators and SFCRI
Serves as the "point-person" for the UIUC or other external investigators for IRB-deferred studies and would be the main contact at Carle for initiating any future changes to their research that may impact or change their engagement with Carle
Monitoring IRB-deferred studies for continuing IRB review including modifications and annual approvals by ensuring regulatory documentation is current and maintained
Updating and maintaining in the CTMS the active informed consent documents and HIPAA authorizations that are being utilized in projects in which subjects are consented (whether Carle research is assisting with consenting or not)
Reviews and critiques protocols for operational compliance, in collaboration with the research team
Advises on remedies and revisions, in collaboration with the coordinator and/or investigator, and resolves any procedural issues that might arise in order to ensure timely IRB review
Performs Informed Consent review and modifies consent form/HIPAA language while working with sponsors and IRBs for all studies to conform to Carle institutional guidelines
Ensures consent language matches the research contract, budget, and protocol
Submits site specific modifications to NCI CIRB as needed per study
Acts as NCI CIRB designated signer for IRB submissions
Notifies appropriate staff, physicians, investigators and affiliates of protocol activations and closures in a timely manner
Facilitates study closure in collaboration with investigator, research coordinator, and sponsor

About Us

Find it here.

Discover the job, the career, the purpose you were meant for. The supportive and inclusive team where you can thrive. The place where growth meets balance - and opportunities meet flexibility. Find it all at Carle Health.

Based in Urbana, IL, Carle Health is a healthcare system with nearly 16,600 team members in its eight hospitals, physician groups and a variety of healthcare businesses. Carle BroMenn Medical Center, Carle Foundation Hospital, Carle Health Methodist Hospital, Carle Health Proctor Hospital, Carle Health Pekin Hospital, and Carle Hoopeston Regional Health Center hold Magnet designations, the nation's highest honor for nursing care. The system includes Methodist College and Carle Illinois College of Medicine, the world's first engineering-based medical school, and Health Alliance. We offer opportunities in several communities throughout central Illinois with potential for growth and life-long careers at Carle Health.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: human.resources@carle.com.

Compensation and Benefits

The compensation range for this position is $21.55per hour - $35.99per hour. This represents a good faith minimum and maximum range for the role at the time of posting by Carle Health. The actual compensation offered a candidate will be dependent on a variety of factors including, but not limited to, the candidate's experience, qualifications, location, training, licenses, shifts worked and compensation model.
Carle Health offers a comprehensive benefits package for team members and providers. To learn more visit careers.carlehealth.org/benefits.