Administrative Assistant for Art

Provide administrative support to the Art Department Chair, faculty, and support staff within the College of the Arts. This position also supervises part-time clerical staff and coordinates part-time payroll transactions within the departments. The Art department offers a broad foundation in the visual arts.

• Assist department chair with administrative support duties, including but not limited to: completion of payroll transactions, tracking budgets and other financial data, arranging prospective faculty visits and adjunct faculty interviews, placing maintenance requests, and taking minutes at departmental meetings.
• Prepare purchase requisitions and/or use of purchasing card for department office supplies, equipment, etc.
• Reconcile purchases to department budget using the University's operating system.
• Coordinate department reception area by answering the telephone, taking messages, distributing mail, and assisting visitors to the department. Coordinate with other college administrative assistants and the Dean's administrative specialist to ensure smooth operation of college transactions.
• Assist department faculty with office set up, scheduling of classrooms/conference rooms on Event Management Systems, ordering desk/exam copies from publishers, and scheduling/catering for department events.
• Hire, train, and supervise part-time clerical staff within the departments; coordinate paperwork and timecard processing for other part-time student hires in the department (teaching assistants, art models, etc.).
• Perform other duties as assigned.

• High school diploma/GED with some college coursework and/or a post-secondary certificate required; Associates or Bachelor's degree preferred.
• Two years' office experience required; experience working in higher education preferred.
• Ability to establish and maintain effective working relations with staff, faculty, students, and community members.
• Ability to communicate effectively, both orally and in writing.
• Good working knowledge of financial recordkeeping procedures.
• Ability to organize, prioritize, and multi-task with faculty, staff, and students.
• Knowledge of professional office practices, procedures, and equipment.
• Good working knowledge of computer software such as Word, PowerPoint, and Excel.
• Ability to maintain confidentiality.

POSITION DETAILS, COMPENSATION AND BENEFITS: Full-time non-exempt staff (overtime-eligible) position. Annual salary of $35,700, with a desired start date of October 2025. Excellent benefits package included that begins on start date; includes medical, dental, vision, disability, and life insurance, employee assistance and wellness programs, retirement plan contributions, and undergraduate tuition waivers for employees and eligible dependents, as well as paid holidays in addition to sick and vacation leave accruals. See https://humanresources.utahtech.edu/employee-benefits/ under "Benefits Summary" for more details.

ELECTRONIC APPLICATION PROCEDURES: Application review begins September 22, 2025. Submit application materials (including resume contents and contact information for three professional references) and upload a cover letter electronically. If, because of a disability, you need special services or facilities to apply for this opening, please call the Human Resources Office at (435) 652-7520.

ABOUT THE UNIVERSITY: Utah Tech University is an open, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of "active learning. active life" and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied, and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in 2013 as a state university, our University is located in picturesque southwestern Utah, approximately 120 miles north of Las Vegas. The area is renowned for its red rocks, desert climate, over 300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities. Click here to learn more about the University.

Utah Tech University is a fast-growing Utah public institution of higher education, with more than 13,000 students. We offer over 250 programs, including doctoral, masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek faculty and staff committed to creating an active, applied, and career-oriented learning environment that is student-centered, who bring new ideas, possess values and career aspirations aligned with the University's mission and vision, and are inspired to build a premier open, comprehensive, polytechnic university. Utah Tech University is an Equal Opportunity employer; the President and employees of the University are fully committed to equal opportunity within its employment programs and activities. Utah Tech does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, pregnancy, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or the University's non-discrimination policies:

• Director of Equal Opportunity Compliance / Title IX Coordinator: Hazel Sainsbury - titleix@utahtech.edu, HCC 579, 435-652-7747.
• Deputy Title IX Coordinator: Brenda Medrano - titleix@utahtech.edu, BROWN 102, 435-879-4769.

For further information regarding non-discrimination, please visit https://titleix.utahtech.edu/ or contact:

• U.S. Department of Education, Office of Assistant Secretary for Civil Rights, ocr@ed.gov, 800-421-3481.
• U.S. Department of Education, Denver Regional Office, ocr.denver@ed.gov, 303-844-5695.

The University provides key institutional information regarding Academics, Campus Safety, Student Services, Employment Laws, and other requirements per the Higher Education Act and other consumer information requirements to prospective students, students, UT employees, and prospective employees online at https://utahtech.edu/right-to-know/ and https://police.utahtech.edu/clery-act/.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification.