Position Details
Position Information
| Requisition Number |
S4609P |
| Home Org Name |
Contract Services 218859 |
| Division Name |
VP, Facilities Management |
| Position Title |
Manager, Contract Services |
| Job Class Code |
NC60 |
| Appointment Status |
Full-time |
| Part-time FTE |
|
| Limited Term |
No |
| Limited Term Length |
|
| Job Summary |
Reporting to the Assistant Director of Campus Services, the Manager of Contract Services is responsible for the oversight, coordination and management of outsourced contracts and strategic sourcing initiatives for Campus Services at Auburn University. The largest of these contracts is the custodial contract responsible for over four million square feet of cleanable space. Works in conjunction with the applicable disciplines to provide sourcing,
RFP and contracting expertise in support of their efforts. Interpret contracts and system needs, thinks strategically, effectively manages projects from beginning to end, translates objectives, executes outcomes, presents project deliverables, and delivers fully executed contracts. |
| Essential Functions |
- Serves as a point of contact for outside contractors and ensures work is completed to contract specification. Ensures that assigned projects meet quality, budget, and timeline objectives, including identification and realization of project milestones, development of key deliverables, risk assessment, and problem solving.
- Reviews the scope of work and other materials related to contracts and procurement; provides guidance to programs in drafting solicitation documents, such as request for proposals (RFPs), documented quotes (DQs), and sole source justifications. Ensures alignment between the proposal narrative, scope of work, evaluation criteria, evaluation scorecard, the contract, and other contract procurement documents.
- Reviews and manages contractual obligations and provides a continual review to ensure that all terms and conditions are met and to ensure good customer relations while also representing the interests of Auburn University. Monitors supplier and service provider performance; communicates with suppliers and service providers on contract terms and manages dispute resolution.
- Ensures timely and accurate data is maintained in the work management system to provide proper reporting for clients and senior leadership within Facilities and the University. Investigates and responds to clients queries, complaints and other issues to meet and satisfy client needs. Tracks status of work accomplishments, analyzes data, prepares reports and recommendations in support of increasingly higher levels of performance and productivity.
- Performs routine filed inspections/assessments of assigned university/college facilities to monitor the execution of such as custodial services. Provide periodic reports on operation/performance of facilities, such as reviewing expense reports from contract providers, quality services, and developing expense reports.
- Coordinates communications and activities among Campus/Contract Services and the key contacts in the colleges and schools of Auburn University and contract partners. Communicates with stakeholders to keep aware of activities, maximize efficiencies, answers questions, and resolves issues.
- Participates in the development of service contracts negotiated by the University/Campus Services for all areas assigned. Performs routine filed inspections/assessments of assigned university/college facilities to monitor the execution of such services
- Provides leadership to the administrative and support staff. Delegates work, as applicable, ensuring accurate and timely completion: assists staff in resolving complex and non-routine issues.
- Client engagements may, at times, extend beyond standard business hours to accommodate client schedules or operational requirements, as directed by leadership.
|
| Why Work at Auburn? |
Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
Ready to lead and shape the future of higher education? Apply today! War Eagle! |
Minimum Qualifications
| Minimum Qualifications |
- Bachelor's Degree - No Specific Discipline And 6 years of Experience in contract administration, supervision of contracts, or project management/administration Experience must demonstrate responsibility in the areas of customer service, quality assurance, communication, and collaboration with third party vendors.
- Knowledge of facilities management, custodial/floor maintenance best practices, and OSHA as it relates to providing custodial services.
|
Minimum Skills, License, and Certifications
| Minimum Skills and Abilities |
Knowledge of facilities management, custodial/floor maintenance best practices, and
OSHA as it relates to providing custodial services. |
| Minimum Technology Skills |
|
| Minimum License and Certifications |
Valid Driver's License |
Desired Qualifications
| Desired Qualifications |
Certified Professional Contract Manager (
CPCM) Upon Hire Desired
|
Posting Detail Information
| Salary Range |
$59,100 - $100,480 |
| Job Category |
Executive/Director/Management |
| Working Hours if Non-Traditional |
|
| City position is located in: |
Auburn |
| State position is located: |
Alabama |
| List any hazardous conditions or physical demands required by this position |
|
| Posting Date |
07/22/2025 |
| Closing Date |
08/05/2025 |
| Equal Opportunity Compliance Statement |
It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their
website to learn more. |
| Special Instructions to Applicants |
* Only completed applications will be considered, so please provide all requested information in each section. This should include all employment history and required application documents.
* If required, be sure to attach cover letter and resume.
* Please include a copy of any required or relevant certifications/licenses in the "Other Documents" section.
* Please answer all supplemental questions completely and accurately. |
| Quick Link for Internal Postings |
https://www.auemployment.com/postings/54797 |
|
Auburn
$59,100 - $100,480
Jul 22, 2025