Specialist Assistant

Description/Job Summary:

The Building People, LLC, has a position open for a full-time Special Assistant in the U.S. Department of Energy's Energy Efficiency and Renewable Energy (EERE).

The Specialist Assistant will support the EERE Front Office leadership in communicating the EERE office's mission, activities, and goals externally and internally. Using a variety of tactics and strategies, this person will help convey the science behind the office's research and elevate the awareness of the office's activities to stakeholders, the public, and Energy Department leadership. The Special Assistant will support the EERE Assistant Secretary and their team and have the opportunity to contribute to the day-to-day running of the office, accompany and preparation and support on external meetings and events, and coordinate high-level briefings and tasks across all levels of DOE and EERE leadership by performing the following unclassified duties:

• FO Engagement Request Manager
• Facilitates intake and review process of all incoming engagement requests for FO principals (internal and external stakeholders)
• FO Engagement Planning and Coordination Lead
• Leads planning and coordination calls and process
• Trip Book Backup
• Works with Stakeholder Engagement and Legislative Affairs teams to optimize EERE Front Office principal travel/engagements
• Manages up to DOE Public Affairs if needed
• Front Office Memo Lead: Assigns memo to program office, with deadline and asks for staffing support; checks for completeness and accuracy; tracks deadlines.
• Front Office Briefing Book: responsible for compiling submissions, drafts, and submits briefing book. Tracks follow up of briefing book and facilitates the completion of any action items
• FO EA Dotted Line Manager: Sharepoint Admin, Smartsheets Admin
• EERE Leadership Workstream Support
• FO Leadership Trip Book and Scheduling Backup
• Special Projects: Drafting/Updating FO Process; Documents Engagement Processes, Scheduling Processes, Advance Processes, Creating Onboarding Processes and materials for FO Admins/Assistants, Retreat Coordination/Leadership Coordination
• Other projects as assigned

Required Experience & Skills:

• 4 (four) years' experience. Master's Degree may be substituted for two (2) years of experience.
• Microsoft Office Suite
• Strong writing and editing skills
• Strong Written and Oral Communication Skills
• Strong Organization Skills
• Onsite Position in Washington DC

Preferred Experience & Skills:

• Energy industry, federal government, knowledge a plus.

Required Education:

• Bachelor's Degree

*Our positions may require a background screening and clearance directly from the Government.

*Please note that telework arrangements are subject to change based on customer requirements.

ADDITIONAL INFORMATION

Competitive benefits for eligible employees include:

• Medical & Rx
• Dental
• Vision
• Flexible Spending Accounts
• 401(k) Retirement Plan
• Life Insurance/AD&D
• Long Term Disability and Short-Term Disability
• Paid Time Off
• Holiday Pay

All positions require a background check after acceptance of our offer. The selected candidate will be eligible to begin employment before the background check has been finalized. However, continued employment will be contingent upon the results of your reference/background check from The Building People, LLC. Your position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at reasonableaccomodation@thebuildingpeople.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

For more information, view the EEO is the Law Poster and Pay Transparency Statement.