Executive Assistant

C3 AI is seeking a highly organized and proactive individual to join our team as an Executive Assistant supporting a C-Suite Executive. This onsite position will provide comprehensive administrative support to our executive leadership team. Our ideal candidate will be a motivated self-starter who will maintain high standards of professionalism, efficiency, personal communication, discretion, and independent judgment.

Responsibilities:

• Responsible for scheduling and managing complex calendars, including prioritizing and resolving related conflicts and competing scheduling demands from both internal and external stakeholders.
• Organize and coordinate complex international/domestic travel within company guidelines and budget.
• Provide support in arranging meetings, including collation of speaking notes and/or briefing notes, handling logistics such as conference registrations, room reservations (internal and external), and local travel.
• Coordinate, plan, and organize small-to large-scale meetings and executive events.
• Support special projects and initiatives as assigned, demonstrating flexibility and adaptability in handling diverse tasks.

Requirements:

• University degree in business management or related field preferred.
• 5+ years of experience as an executive assistant, preferably supporting C-Suite executives in a fast-paced technology or software company.
• Strong organizational skills, including the ability to manage complex calendars and effectively maintain records and files.
• Prior experience in organizing meetings, preparing and monitoring budgets, assisting with travel and hotel accommodations.
• Exceptional written and verbal communication skills with the ability to build and maintain professional, friendly, and cordial relationships with stakeholders, including staff, board members, and external partners.
• Proactive problem-solving abilities and capacity to work independently with minimal supervision.
• Ability to understand and interpret policies and procedures as well as applying them with consistency.
• Strong computer skills including proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook.

Candidates must be authorized to work in the United States without the need for current or future company sponsorship.